Northwestern University · 13 hours ago
Program Administrator
Evanston, IL
Full-time
Onsite
Mid Level
$68K/yr - $78K/yr
4+ years expNorthwestern University is overseeing a major division-wide program and is seeking a Program Administrator. The role involves providing strategic support, managing operational and financial functions, and ensuring compliance with relevant regulations.
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Responsibilities
Directs and leads development of program/project strategic plan
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective
Operationalizes goals & objectives; ensures that resources are created or obtained
Manages customer service; creates associated practices & procedures & metrics to measure success
Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission
Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc
Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials
Ensures that the program/project meets associated revenue & expense goals
Develops and implements ideas for improving business processes and increasing program/project revenues and margins
Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models
Plans & implements annual budget process
Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting
Approves funds reallocation within budget as necessary & appropriate
Directs program/project marketing/branding efforts
Identifies and implements short- and long-term strategies and plans to meet program/project goals
Develops a comprehensive program of events such as lectures, symposia, speaker series, workshops, conferences, cultural events etc. in collaboration with internal & external resources
Develops proposals & recruits faculty leaders for interdisciplinary research working groups, and works with them to develop programming
Oversees recruitment of faculty
Provides strategic recommendation for management of faculty appointments, credentialing & exit (retirement & termination) processes
Reviews policies, recommends changes, implements new & ensures consistent interpretation
Oversees all aspects of faculty administrative tasks (colloquium, seminar, travel, faculty COI survey, annual report, etc.) ensuring optimal faculty support
Manages professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance
Responsible for pre- & post-award administration completed by research administrators
Builds relationships with Principal Investigators (PIs) & NU research associated offices
Transfers knowledge & advises on research policy & procedure
Manages payroll administration for research appointments
Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations
Manages the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts
Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activity
Oversees development & implementation of processes & procedures for all safety, security & compliance programs
Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures
Oversees creation &/or implementation of associated training
Creates & leads a coordinated program of activities designed to increase program/project objectives
Develops & executes strategies to involve internal/external constituents and cultivate new individual, corporate, institutional &/or foundation collaborations
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
4 years program/project administration or other relevant experience
Adept at program management
Ability to work under pressure, prioritize and meet deadlines
Demonstrated competency in organization management and financial stewardship
Proactive, energetic, innovative
Ability to work independently and yet is an accomplished team player
Preferred
Experience and knowledge of NU systems such as SES, NUFinancials, MyHR, Egencia, and Cognos Reporting
Strong skills in the areas of people management and communication; positive and engaging demeanor; consistent orientation to solve problems, advance planning and avoiding crises and conflict
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
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