Indiana Wesleyan University · 1 day ago
Assistant to the Vice President of Student Development & Athletics
Marion, IN
Full-time
Onsite
New Grad, Entry LevelIndiana Wesleyan University is seeking an Assistant to the Vice President of Student Development & Athletics to assist in the day-to-day operations of the department. This role involves providing administrative support, managing budgets, and acting as a liaison between various departments and contacts.
Higher Education
Responsibilities
Provide administrative support through tracking of various Student Development and Athletics projects and initiatives
Prepare correspondence, reports and other written documents for the Vice President
Act as liaison between departments, off-campus contacts, students and faculty as needed
Attend, record and maintain minutes of leadership team meetings as well as coordinate meeting time, date and locations as requested by the Vice President. Those committees include Leadership Team meeting, Dean’s Council; Student Life Council, RiSER and Full Team meetings
Prepare and process purchases, invoices, reimbursements, FFE and Capital Project requests as well as the IT technology request/replacements
Oversee all Student Development operational budgets and project/agency accounts
Reconcile monthly accounting and credit card reports for Vice President
Process Budget requests for next fiscal year and submit to Business Affairs in a timely manner
Approve attendance for Student Development Administrative Assistants. Serve as second approver for various areas
Maintain and update Employee Directory both internal and external for the full Student Development team
Maintain and update the Student Development & Athletics Organization chart
Process candidate information when positions are open in Student Development for the Hire Review Committee as well as coordinate travel and schedules for interviews on campus when needed
Process new hire paperwork and request permissions for IT access, general ledger, signing privileges and building/suite access
Oversee process of journal entry for monthly printer/copier charges for the Student Development teams that currently hit the Vice President’s operational budget
Maintain and update Student Department internal policies in Student Development handbook
Compile annual reports from each department head and compile into the Student Development & Athletics annual Report
Coordinate and maintain Student Development Employee files for the Vice President
Hire, train and supervise Suite 290 student workers
Approve student worker authorizations
Assist the Vice President with maintaining schedule/calendar of events and serve as the initial point of contact for most phone, email, and personal inquiries with the Vice President’s office
Participate as requested in committees or councils that pertain to this position
Other duties as assigned
Qualification
Required
According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement
Associate's degree minimum
Experience in customer service, preferably within higher education
Friendly and welcoming disposition
Ability to work without direct supervision
Computer Skills (Excel, Word, Outlook, Colleague)
Gifted in problem solving and working with others
Attentive to detail and creative
Must subscribe to the principles and lifestyle of the Wesleyan Church
Preferred
Bachelor's preferred
Company
Indiana Wesleyan University
Indiana Wesleyan University is a school in Marion.
Founded in 1920
501-1000 employees
H1B Sponsorship
Indiana Wesleyan University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (7)
2023 (1)
2022 (2)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
$0.4MKey Investors
Indiana Economic Development CorporationNational Science Foundation
2025-08-07Grant
2024-08-15Grant· $0.04M
2024-04-22Grant· $0.36M
Leadership Team
Brandon Charlton
Co-Founder & Director of Gospel Choir
Nancy Schoonmaker
Executive Vice President and CFO
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