ACCO Engineered Systems · 22 hours ago
Administrative Coordinator
Pleasanton, CA
Full-time
Onsite
Entry Level
$24.74/hr - $32.63/hr
2+ years expACCO Engineered Systems is seeking an Administrative Coordinator to serve as the main liaison between employees and the Property and Facilities Manager while providing administrative support for the Real Estate team. The role involves performing general administrative duties, managing calendars, overseeing mailroom duties, and coordinating with vendors for service and maintenance calls.
ConstructionReal EstateCommercialCommercial Real EstateReal Estate InvestmentResidential
Responsibilities
Perform general administrative and secretarial duties, including coordinating training room needs; managing calendars as requested by users; overseeing mailroom duties; ensuring proper cataloging of sent and received packages and envelopes; creating shipping labels as needed; issuing keycards for all Northern Region locations; producing name tags for cubicles, offices and lanyards, and ordering materials and supplies for real estate projects
Partner with the building manager, security, and day porters for service and maintenance calls as needed
Manage and dispatch the ServiceNow ticketing system
Oversee stocking of supplies on each floor and provide vendor escorts as required for office, pantry, first aid, printer/plotter, and other business-related vendors
Request purchase orders (POs) and work orders for various real estate projects
Maintain and order mailroom supplies and ensure the mailroom is neat and orderly
Schedule FedEx pickups as needed and schedule dispatch real estate vendors for work orders across Northern Region (ACCO/Sunbelt Facilities)
Maintain accurate and complete seating charts for all ACCO locations
Qualification
Required
High School Diploma or equivalent required
Intermediate-plus proficiency in MS Word and MS PowerPoint. Basic proficiency in MS Excel
Two-plus years' experience in the construction and/or contracting industry in an administrative support position
Well-organized with ability to multitask between several projects delegated by multiple parties
Demonstrated experience as a team player and able to achieve assigned performance goals
Ability to handle pressure and hectic pace
Good written and oral communication skills and strong telephone background
Ability to work overtime when required
Preferred
College degree preferred
Knowledge Adobe Photoshop and Adobe InDesign or PageMaker software
Company
ACCO Engineered Systems
ACCO Engineered Systems is a real estate company located in glendale.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jeffrey Marrs
President & CEO
Bradley Graham
Chief Financial Officer
Recent News
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