Wiss · 4 hours ago
Administrative & Finance Coordinator
Hunterdon County, NJ
Full-time
Hybrid
Mid Level
$60K/yr - $60K/yr
4+ years expWiss is a non-profit organization seeking an Administrative & Finance Coordinator to provide essential support across accounting, operations, and administrative management. The role involves ensuring smooth day-to-day operations and maintaining financial accuracy while supporting the CFO and leadership team.
Accounting
Responsibilities
Assist with accounts payable and accounts receivable processing in QuickBooks Online
Reconcile monthly bank, credit card, and vendor statements
Support the CFO in preparing monthly financial reports, budget tracking, and grant-related financial documentation
Maintain accurate financial records in accordance with nonprofit standards and audit requirements
Help prepare data and documentation for the annual audit and Form 990 filing
Assist with donation processing, including issuing donor acknowledgments and maintaining contribution records
Track and allocate restricted vs. unrestricted funds as directed by the CFO
Enter journal entries and maintain clean, organized general ledger records
Serve as a primary point of contact for vendors, partners, and internal staff for administrative matters
Support facility and office management, including supply ordering and vendor coordination
Assist with onboarding logistics for new staff (paperwork, systems access, general orientation)
Maintain organized digital and physical filing systems
Support event logistics, board meetings, and other internal program needs
Manage calendars, scheduling, meeting preparation, and general correspondence
Draft and format documents, reports, and communications as needed
Provide administrative support to the CFO and leadership team
Help streamline organizational processes to improve efficiency across departments
Qualification
Required
4+ years of administrative, accounting, or operations experience (nonprofit experience preferred but not required)
Familiarity with QuickBooks Online
Strong organizational skills with the ability to prioritize multiple projects
Comfortable working both independently and collaboratively within a small team
Detail-oriented, resourceful, and proactive problem solver
Strong communication skills and a customer-service mindset
Proficiency in Microsoft Office and/or Google Workspace
Benefits
Employer-paid comprehensive benefits
401K match
Company
Wiss
At Wiss, we believe there’s more to accounting than just balancing the books.
201-500 employees
H1B Sponsorship
Wiss has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (7)
2023 (5)
2022 (5)
2021 (1)
2020 (4)
Funding
Current Stage
Growth StageLeadership Team
Jeff Shear
Managing Director - Technology Advisory
W
William Haemmerle
Partner, Transaction Advisory Services
Recent News
2025-12-16
2025-07-09
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