Oregon Health & Science University · 7 hours ago
Administrative Coordinator, Addiction Treatment (IMPACT)
Portland, OR
Full-time
Onsite
Entry Level
2+ years expOregon Health & Science University is a leading healthcare institution, and they are seeking an Administrative Coordinator for their IMPACT team focused on addiction care. The role involves coordinating care for patients with substance use disorders, providing administrative support, and ensuring effective transitions of care.
EducationHealth CareUniversities
Responsibilities
Partners with IMPACT (physicians, nurse practitioners/PAs, social workers, and peers) and clinical partners to coordinate post-hospital substance use treatment and discharge plans
Identifies appropriate post-acute and community-based treatment resources, including opioid treatment programs (OTPs), buprenorphine clinics, primary care, outpatient mental health services, and other post-hospital resources and support
Serves as a liaison to hospital and community care settings and organizations to facilitate timely and appropriate transitions of care
Coordinates and completes all IMPACT-related post-discharge arrangements and referrals, including:
Transmitting clinical, referral, and discharge information via phone, fax, electronic systems, mail, or other required methods
Obtaining patient signatures for Releases of Information (ROIs) and sharing required documentation across systems and care settings
Prepares and submits letters of medical necessity when required
Collaborates with inpatient and outpatient teams to identify and resolve barriers to placement, treatment access, and continuity of care
Provides administrative support for process improvement and other meetings, including developing agendas, tracking follow-up items, taking and distributing notes, and scheduling support
Proactively manages timelines and team meeting cadences
Creates and maintains forms and databases as needed
Maintains and updates a comprehensive inventory of community treatment providers, referral pathways, access requirements, and agency-specific processes
Develops, maintains, and updates electronic health record (EHR) dot phrases, templates, and related documentation tools to support consistent care coordination and discharge planning workflows
Participates in orientation and onboarding of new employees
Performs core functions of the Administrative Coordinator role, including scheduling meetings with individuals and groups and managing calendars
Attends meetings with team members to provide updates and ensure patients are receiving care in a timely and continuous manner
Performs other administrative duties, as assigned, to support IMPACT and IMPACT team members
Works with IMPACT leadership and providers to optimize billing and Partners with CCO/ Medicaid payers to track and collect case rate
Communicates with hospital financial services (HFS) about need for insurance enrollment
Length of stay reporting/data extraction
Qualification
Required
Four years of general office or secretarial experience; OR
An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
A Bachelor's degree and two years of general office or secretarial experience; OR
An equivalent combination of training and experience
Additional certifications may be required based on the specific department the position resides in, as indicated by the position description
Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience
Preferred
Demonstrated excellent written and verbal communication skills
Attention to detail
Ability to prioritize tasks based on urgency, and to complete tasks in a timely manner
Must be flexible, self-motivated, proficient at multitasking, accustomed to frequent interruptions, and comfortable with change
Must be comfortable working as part of an interprofessional team that includes physicians, social workers, and peers with lived experience in recovery
Requires intermediate knowledge of Microsoft Office Excel, Word, PowerPoint, and Outlook or similar programs. Knowledge of or willingness to learn Epic EHR
Experience working in community substance use or community mental health settings
Proven track record of managing databases and tracking timelines and agendas
Hospital experience also beneficial
Company
Oregon Health & Science University
OHSU is a health and research university provides patient care, research, education of the next generation of health care.
10001+ employees
H1B Sponsorship
Oregon Health & Science University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (136)
2024 (132)
2023 (121)
2022 (132)
2021 (109)
2020 (103)
Funding
Current Stage
Late StageTotal Funding
$36.6MKey Investors
U.S. Small Business AdministrationNational Institute of Allergy and Infectious DiseasesHyundai Hope On Wheels
2024-09-25Grant
2022-11-21Grant· $4.7M
2022-09-27Grant· $0.3M
Leadership Team
Tarek Salaway
Chief Executive Officer, OHSU Health
Lawrence Furnstahl
Executive Vice President & Chief Financial Officer
Recent News
News-Medical.Net
2026-01-16
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