City of Hialeah Municipal Government · 2 days ago
Executive Legal Assistant
Hialeah, FL
Full-time
Onsite
Senior Level
5+ years expThe City of Hialeah Municipal Government is seeking an Executive Legal Assistant to support the Law Department. This role involves providing secretarial and administrative assistance, drafting legal documents, and managing legal filing systems while ensuring confidentiality and compliance with court rules.
Non ProfitSocial MediaEducationGovernmentPublic SafetyMarketingCommunitiesPublic Relations
Hiring Manager
Lorena Amable, MBA
Responsibilities
Under the direction of the Assistant City Attorney, provides secretarial and administrative support to the Law Department
Performs related work as required to ensure the efficient operation of the related legal matters
Drafting a variety of legal documents, including but not limited to, correspondence, basic court documents, ordinances, resolutions, contracts, agreements, and composes letters and routine documents from instructions received with discretion and confidentiality
Performs complex legal/administrative work
Tracks court dates and deadlines to ensure timely filing of legal documents; files pleadings with the court
Contemporaneously follows up on record requests made by the City of Hialeah Law Department including, but not limited to, those made pursuant to public record requests or service of subpoena
Answers telephones, prepares phone messages, places calls for attorneys, directs and responds to requests from the public, responds to inquiries or directs calls to appropriate staff person
Maintains calendar for assigned attorneys, schedules appointments, meetings, public hearings, court dates and administrative meetings
Files documents and materials in office files; maintains tickler file system
Facilitation and coordination of seminar/conference registrations and travel arrangements for assigned attorneys
Maintains confidentiality in all matters concerning the City Attorney's Office and other City departments
Performs general office services, including photocopying
Prepares court documents and obtains relevant records for litigation
Prepare discovery under direction and supervision of attorneys
Manages legal filing systems
Assist attorneys in preparing matters for court as well as municipal and/or county hearings; initiates further investigation as warranted; prepares non-substantive legal documents; maintains court docket files
Assists attorneys in complying with court rules of procedure for filing and electronic filings
Assist in preparation of presentations and special projects as assigned by the attorney(s)
Ability to prepare drafts of inter-local agreements, ordinances and other legal documents in consultation with assigned attorney(s)
Qualification
Required
Minimum (5) years of substantial civil litigation experience
Well established knowledge of litigation scheduling, e filing, deadlines, motions, discovery, subpoenas, depositions and all related aspects of a litigation practice
Has had substantial involvement with civil cases state and federal courts
Knows the procedural basics of appeals
Can type a minimum of 50 words per minute
Familiar with windows operating systems, Microsoft Office, and Outlook e-mail systems
Has (3) or more attorney references who are very familiar with the candidates work who are willing to be contacted and who have also furnished written references
Knowledge of the formats used in the preparation of a variety of legal documents
Knowledge of modern office practices, procedures, methods and techniques, particularly in the field of Law
Ability to organize and perform a variety of difficult clerical work
Proficient computer skills are necessary
Knowledge of English grammar, punctuation and vocabulary skills is important
Ability to follow oral and written instructions; work effectively with other employees; establish and maintain an effective rapport with the public; work independently in the absence of special instructions
Considerable knowledge of federal and state statutes
Considerable knowledge of the Public Records Act
Must have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English
Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machines
Must be able to lift, carry and or push articles weighing up to 20 lbs
Preferred
Familiarity with medical records and communications with medical offices and professionals of healing arts is not required but is substantially desired
Company
City of Hialeah Municipal Government
The City of Hialeah is the sixth largest municipality in Florida, serving over 236,000 residents living in approximately 20-square miles.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase