Character.AI · 14 hours ago
Office Manager / Executive Assistant
Redwood City, CA
Full-time
Onsite
Mid Level
3+ years expCharacter.AI is a company that empowers people to connect and tell stories through interactive entertainment. They are seeking a highly organized Executive Assistant to support multiple senior executives, manage scheduling needs, and ensure smooth office operations.
Artificial Intelligence (AI)SoftwareAppsInformation TechnologyFoundational AIGenerative AIMobile Apps
Responsibilities
Manage advanced calendars and scheduling needs for multiple executives across time zones, working through scheduling roadblocks while optimizing for the needs and priorities of the business. Coordinate internal and external meetings, including booking conference rooms, preparing agendas, and arranging logistics
Submit and maintain expense reports. In collaboration with others, coordinate special projects including: travel week, team building activities, and all-staff meetings
Attend staff meetings and capture key outcomes and actions
Ensure the office is well-stocked and running smoothly, including kitchen supplies and other essentials
Develop and maintain food programs, ensuring a variety of meals, snacks, and more are provided within budget
Coordinate lunch orders and catering for meetings and team events as needed
Manage relationships with vendors and service providers (e.g., facilities, repairs, deliveries). Oversee day-to-day office operations and help troubleshoot issues quickly when things break
Proactively communicate office updates, including maintenance schedules, outages, and other relevant information
Create a workplace environment that encourages employees to enjoy their time in the office
Qualification
Required
An experienced Executive Assistant who has worked in an administrative role for 3-5 years, ideally in a high-growth or fast-changing environment; experience supporting multiple executives is a plus
You enjoy being onsite and take pride in creating clean, organized, and welcoming spaces
You have an esthetic eye and can identify ways to improve the office environment in alignment with our culture and company goals
Strong organizational and time-management skills with sharp attention to detail
Comfort juggling multiple priorities and keeping things moving with minimal oversight
Excellent communication skills — clear, professional, and responsive
Calm under pressure, highly organized, and decisive about priorities; able to manage both proactive planning and reactive needs
Tech-savvy with tools like Google Workspace, Zoom, Slack, and calendar management systems
Positive, proactive, and dependable — you take pride in keeping people and spaces organized
Company
Character.AI
Character.ai provides open-ended conversational applications in which users create characters and converse with them.
51-200 employees
H1B Sponsorship
Character.AI has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (16)
2023 (6)
2022 (1)
Funding
Current Stage
Growth StageTotal Funding
$150.08MKey Investors
Andreessen Horowitz
2023-03-23Series A· $150M
2023-01-24Seed· $0.08M
Leadership Team
Karandeep Anand
CEO
Recent News
Business News: Pasadena Star-News
2026-01-25
2026-01-25
2026-01-24
Company data provided by crunchbase