Infotree Global Solutions · 12 hours ago
Executive Assistant
United States
Contract
Remote
Senior Level
5+ years expInfotree Global Solutions is seeking an Executive Assistant to provide administrative, logistical, and project-related support to Engineering executives within their Product Unit. This highly visible role involves managing executive schedules, coordinating travel, and facilitating communication across teams to ensure efficiency in a collaborative, remote environment.
Human ResourcesStaffing AgencyTechnical Support
Responsibilities
Manage daily schedule of the Executives
Schedule and coordinate logistics for meetings, conferences and special events across global time zones (remote & in person)
Coordinate domestic and international travel, process expense reports and assist with management of travel budget needs
Co-ordinate All Hands and Newsletters for each of the Executives’ organizations
Acts as a liaison for assigned executives, relaying and exchanging information with others including
Anticipate the Executives’ needs and proactively assemble the appropriate people and resources to solve problems
Field incoming requests; exercise strong judgment and discretion with highly confidential information
Work cross-functionally to ensure communication is efficient and clear between teams
Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
Qualification
Required
A minimum of 5 years work experience in the capacity of an Administrative Assistant supporting multiple remote executives while reporting to a VP level executive
Expectation of complete confidentiality on all business matters
Ability to actively manage projects in a fast-moving, high pressure environment
Flexibility working independently or partnering with a variety of teams
Proven ability to interact in a professional manner with Executives, Customers, Prospects, Board Members, Investors and Internal Team
Ability to be flexible in response to changing priorities and needs
Experience with web-based scheduling and collaboration tools
Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
Ability to work on multiple projects, lead priorities and accurately set expectations
Extraordinary time management skills and attention to detail
Strong communication, planning, organizational and analytical skills
Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
Ability to effectively communicate and collaborate with a diverse range of people and job functions
Excellent verbal and written communication skills
Ability to remain energetic and positive in a fast-paced and demanding environment
Entrepreneurial spirit and desire for constant improvement
Excellent common sense and ability to make appropriate judgment calls autonomously
Dedicated with the ability to anticipate next steps
Works well with a variety of personalities; embraces teamwork
Proficient working with Microsoft Office Suite, Google workspace
Company
Infotree Global Solutions
Infotree Global Solutions is a talent management company specializing in staffing and payroll solutions.
1001-5000 employees
H1B Sponsorship
Infotree Global Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (9)
2023 (11)
2022 (17)
2021 (16)
2020 (19)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Kingswood Capital Management
2025-02-20Private Equity
Leadership Team
Matt Milano
Chief Executive Officer
Klaus Geiser
Chief Financial Officer
Recent News
Company data provided by crunchbase