HH Global · 20 hours ago
Executive Assistant
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$70K/yr - $80K/yr
5+ years expHH Global is a fast growing company and a recognized leader in the marketing execution space. The Executive Assistant will be responsible for providing a wide-range of executive support to members of the global C-Suite, including calendar management, global travel, and special projects.
ManufacturingOutsourcingAdvertisingProfessional ServicesInformation TechnologyMarketingBusiness Development
Responsibilities
Provide a high level of collaborative professional support to executives using independent judgment and discretion to ensure optimal work, confidentiality and information flow
Coordinate and book travel, both domestica and international
Manage and maintain executives' schedules, including coordinating with both internal and external executives and assistants to plan a variety of complex meetings
Manage and prioritize multiple projects simultaneously, and address issues in a timely manner
Prepare memos, reports, invoices, projects, presentations and other documents as needed
Manage logistics, timelines and calendars to ensure the most effective use of the executives' attention and focus, including proactively monitoring schedules to identify and resolve conflicts and inefficiencies
Answers phones and direct all incoming and outgoing electronic communication on behalf of the executive management
Review and manage mail, executive filing, and provide phone support, as well as update and maintain their contact list
Assist with any special projects, workflows or general office duties as needed
Qualification
Required
5+ years of progressive responsibilities providing executive level administrative support
Experience in an entrepreneurial, start-up or PE environment. Experience with high growth companies or businesses in transformation a plus
Bachelor's Degree in a related discipline or equivalent work experience
Proactive, with the ability to anticipate needs, problem-solve and exercise good judgment to navigate complex situations in scheduling, global travel and calendar management
Capable of managing competing priorities, multiple simultaneous projects and display flexibility
Demonstrated proficiency across Microsoft applications, such as Microsoft Teams, OneDrive, Word, Excel and PowerPoint, with the ability to learn other technologies
Excellent verbal and written communication skills, particularly editing and proofreading
A keen sense of urgency, adaptability, confidentiality and accountability to strive for excellence in high pressure situations
Demonstrated high level of responsiveness in communication with employees of all levels and other external constituents, using all forms of communication
Benefits
Healthcare, Dental, Vision Insurance.
Short-term and long-term disability coverage.
401k with discretionary company match.
16 days of PTO with 9 company holidays + 3 floating holidays.
Company
HH Global
HH Global is the trusted marketing execution partner of the world’s leading brands.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$129.97MKey Investors
Blackstone Tactical Opportunities
2021-10-01Debt Financing
2019-12-03Private Equity· $129.97M
Leadership Team
Kristian Elgey
Group Chief Executive Officer
Mike Perez
Non-Executive Director and a member of the HH Global Board of Directors
Recent News
BizClik Media Limited
2025-09-12
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