NMS · 11 hours ago
Remote Camp Administrative Assistant - Pogo Mine
United States
Full-time
Remote
Mid, Senior Level
5+ years expNMS is a company providing camp services, and they are seeking a Remote Camp Administrative Assistant to coordinate remote office space usage at Pogo Mine Camp. The role involves performing various administrative duties, including billeting and travel coordination for individuals in a remote setting.
ConsumerFacility ManagementSecurity
Responsibilities
Perform day-to-day services/tasks needed for billeting and travel coordination for up to 500+ beds in a remote setting
Assist in flight pre-boarding and check-in for daily scheduled flights
Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow
Demonstrate exceptional proficiency with complex scheduling and rotational shifts
Manage a large number of public contacts each day with little or no supervision
Communicate effectively and professionally with senior management, contractors, clients, residents, and other employees
Accurately utilize complex software applications with high attention to detail to ensure correct information is documented
Understand, evaluate, and communicate software issues with managers or others
Perform necessary research for troubleshooting, tracking, and resolving issues
Maintain various tracking spreadsheets through accurate and timely data entry
Manage and facilitate all company and client training databases and coordinate with various instructors/ managers
Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines
Meet contract reporting deadlines as required
Assist with accounts payable and other business-related tasks as assigned
Assist with Commissary daily cash handling and inventories
Ensure accuracy of auditable files on site
Participate and coordinate Holidays and special events
This position has no supervisory responsibilities
Other duties that are pertinent to the department or unit’s success also may be assigned
Qualification
Required
High School Diploma or GED equivalent
At least five (5) years of directly related office experience
Basic knowledge of accounting functions to include ADP Payroll and Deltek Costpoint
Excellent customer service skills
Ability to operate in a climate of confidentiality requiring professionalism and discretion
Ability to effectively operate general office equipment, PC's, and type at least 45 words per minute
Must have intermediate experience working with Microsoft Word and Excel
Reliable and dependable attendance in a remote setting
Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test
Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp
Must meet and adhere to all safety guidelines and regulations set forth by the company and client
Contract requires employees to read, write, speak, and understand English
Preferred
North Slope/Remote Site experience preferred
Company
NMS
NMS offers support services including security, camp services, facilities management, housekeeping, hotel management and contract staffing.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
Digit News
2024-05-01
Company data provided by crunchbase