Filevine · 13 hours ago
Event Specialist (Trade Shows and Sponsored Events)
Salt Lake City, Utah
Full-time
Onsite
Entry Level
1+ years expFilevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. They are seeking an enthusiastic Event Coordinator/Specialist to manage trade shows and sponsored events, ensuring smooth execution and collaboration with cross-functional teams.
Artificial Intelligence (AI)Enterprise SoftwareLegalSaaSSoftwareDocument ManagementLegal TechProject Management
Responsibilities
Own end-to-end coordination and execution of an assigned portfolio of smaller trade shows and sponsored events
Coordinate all event logistics including materials shipping, on-site operations, and vendor management
Work with show vendor portals to register booth staff and procure event essentials such as electricity, internet, and other booth accessories
Manage inventory of event supplies, promotional materials, and trade show assets
Coordinate travel arrangements for team members attending events, including transportation, hotel accommodations, and meals
Ensure all marketing materials and promotional items are prepared, brand-compliant, and available for events
Support booth operations and coordinate with sales teams on-site
Track event expenses and ensure adherence to assigned budgets
Collaborate with Event Marketing Managers and cross-functional teams on event logistics
Manage event registration processes and attendee communications for assigned events
Maintain organized documentation of event processes, timelines, and vendor contacts
Ensure booth staff is assigned, travel arrangements are made, and all event information is clearly communicated to the on-site team
Conduct post-event evaluations to gather feedback and identify areas for improvement
Track event attendance and engagement metrics for assigned events
Complete post-event documentation and reporting
Qualification
Required
1-3 years of experience in event coordination, trade shows, project management, or related field
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to manage multiple projects simultaneously and work to deadlines
Proficiency in Microsoft Office Suite or Google Workspace
Proactive attitude and ability to solve problems independently
Team player with ability to build strong working relationships across departments
Ability to travel domestically up to 25% as needed
Ability to handle physical demands of trade shows, including standing for extended periods and lifting/moving objects up to 25-40 pounds
Preferred
Experience with trade shows or corporate events
Familiarity with event management software
Experience in the legal tech or SaaS industry
Bachelor's degree in Business, Marketing, Hospitality, Communications, or related field (or equivalent work experience)
Benefits
Medical, Dental, & Vision Insurance (for full-time employees)
Competitive & Fair Pay
Maternity & paternity leave (for full-time employees)
Short & long-term disability
Opportunity to learn from a dedicated leadership team
Top-of-the-line company swag
Company
Filevine
Filevine provides a legal operating platform integrating AI for case, document, and lead management.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$636.08MKey Investors
Accel,Halo Experience Company,Insight PartnersInsight PartnersStepStone Group
2025-09-23Series E· $260M
2024-06-01Series Unknown· $150M
2022-04-14Series D· $108M
Leadership Team
Nathan Morris
Co-Founder and Chief Culture Officer
Jonathan Ord
Board Member
Recent News
Crunchbase News
2026-02-09
Business Insider
2026-01-23
Company data provided by crunchbase