University of Maryland, Baltimore (UMB) · 18 hours ago
Administrative Coordinator
Baltimore, MD
Full-time
Onsite
Entry, Mid Level
$55K/yr - $64K/yr
2+ years expThe University of Maryland, Baltimore (UMB) is seeking a highly motivated individual to join their Veterinary Resources program as an Administrative Coordinator. This position will support exceptional animal care through expert administrative coordination, including managing financial operations, procurement, and human resources tasks.
BiotechnologyHealthcareHealth Care
Responsibilities
Provides daily support of financial (FIN), procurement (SSAS) and human resources (HR) for an administrative division or department. Provide review of human resource and financial documents and reports. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget
Adheres to policy documents including standard operation procedures, presentations, and other procedural information
Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting
Receives and directs incoming calls and visitors, responds to general inquiries regarding Department operations, including management of Departmental electronic mailbox
Schedules and coordinates meetings, meeting rooms, and appointments
Prepares, formats, updates, and proofreads documents
Prepares and revises correspondence, charts, forms, and other material from copy or notes created by others
Takes notes and prepares meeting minutes
Adheres to policy documents including standard operation procedures, presentations, and other procedural information
Assists Attending Veterinarian and Director with administrative duties related to financial operations, procurement, and human resources
Identifies and assists in the development of future business process changes to administrative unit. Ensures effective use of resources within department
Manages supply and equipment inventories and provides administrative assistance in support of inventories not directly managed
Performs data entry into various systems
Supports purchasing and travel management for department, including procurement card purchases, initiating purchase requisitions, and assisting with travel arrangements and reimbursements. Enters travel requests and expense reports in Concur
Performs accounts receivable and payable activities in accordance with Generally Acceptable Accounting Principles (GAAP), ensuring unit budget balances
Responds to inquiries with accurate and policy-supported information. Contacts appropriate resources when unable to find factual support for answers
Performs other related duties as assigned
Qualification
Required
Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field
Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management
Knowledge of position requirements
Knowledge of all applicable requirements, regulations, and laws
Skill in effective use of applicable technology/systems
Ability to effectively communicate both verbal and written thoughts, ideas, and facts
Ability to work cooperatively with others and independently
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery
Benefits
Comprehensive benefits package that prioritizes wellness, work/life balance, and professional development
Participates in a retirement program that must be selected and is effective on your date of hire
Generous leave package that includes over 4 weeks of vacation accrued each year
Paid holidays
Unlimited accrual of sick time
Comprehensive health insurance
Professional learning and development programs
Tuition remission for employees and their dependents at any University System of Maryland school
Flexible work schedules and teleworking options
Company
University of Maryland, Baltimore (UMB)
The University of Maryland, Baltimore (UMB) was founded in 1807.
5001-10000 employees
H1B Sponsorship
University of Maryland, Baltimore (UMB) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (123)
2024 (114)
2023 (99)
2022 (90)
2021 (49)
2020 (67)
Funding
Current Stage
Late StageLeadership Team
Scott Bitner
Vice President Finance & Auxiliary Services, Deputy CFO
Diane Forbes Berthoud, Ph.D.
Vice President and Chief Diversity Officer; Professor, Graduate School
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