Boys and Girls Clubs of Boston · 12 hours ago
Office Manager
Boston, MA
Full-time
Onsite
Entry, Mid Level
$66K/yr - $77K/yr
2+ years expBoys & Girls Clubs of Boston is a vital organization dedicated to empowering youth in the Greater Boston area. The Office Manager will provide administrative support to the CFO, manage office operations, and ensure a welcoming environment for visitors while overseeing various office functions.
Non ProfitAssociation
Responsibilities
Provide administrative support to the CFO (calendar, travel, meeting logistics, agendas) and track follow-ups to completion
Manage CFO expense reports and track Finance credit card transactions
Assist the CFO in evaluating and revising finance policies and procedures to improve compliance and the department’s operational efficiency
Support the Board’s Finance, Audit, and Investment Committees, including scheduling, materials, minutes, and action-item tracking with on-time completion
Coordinate logistics for Finance team meetings, retreats, and special projects
Provide general administrative support to Finance staff, including document preparation, filing, and data entry
Maintains a co-reporting structure, receiving day-to-day supervision from the Senior Executive Administrator, while supporting finance operations and project work for the CFO
Provides cross-team coverage as needed, including support for the Senior Executive Administrator during absences or peak workload periods
Staff reception desk during core hours, includes greeting visitors, management of badges and the visitor log, and maintaining security protocols
Monitor the main voicemail and info@bgcb inbox, route or resolve inquiries, and meet defined response-time targets
Keep common areas tidy and presentable; sort mail and manage packages
Maintain office and kitchen supply inventory and place orders within budget and procurement guidelines
Coordinate with building management on facilities issues and communicate updates to staff
Coordinate with IT on device setup for staff and ensure handoff and documentation are complete
Perform additional duties as assigned by the Senior Executive Administrator and CFO
Occasionally needed before or after hours for meetings and events
Qualification
Required
High school diploma required; associate's degree or certification in office management preferred
2–4 years of experience in office coordination, reception, or administrative support
Strong customer service skills; professional and personable attitude
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
Strong customer service mindset, clear written and verbal communication, and reliable follow-through
Ability to manage multiple priorities in a busy office environment
Familiarity with office equipment and basic IT troubleshooting
Excellent organizational skills and ability to manage multiple priorities
Strong written and verbal communication skills
Discretion in handling confidential information
Preferred
Experience supporting executives or board-level committees strongly preferred
Bilingual or multilingual skills is a plus
Benefits
Competitive benefits
Great work environment
Company
Boys and Girls Clubs of Boston
Boys & Girls Clubs of Boston is a 501(c)3 whose mission is to help young people, especially those who need us most, build strong character and realize their full potential as responsible citizens and leaders.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.01MKey Investors
The Boston Foundation
2018-12-14Grant· $0.01M
Leadership Team
Nathan Kuder
Chief Financial Officer
Dana Smith
Chief Operating Officer
Recent News
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