CloserStill Media · 16 hours ago
Operations Coordinator, CommerceNext
New York, NY
Full-time
Onsite
Entry, Mid Level
2+ years expCloserStill Media is a dynamic B2B events and communities business, and they are seeking an Operations Coordinator for CommerceNext to support event planning and execution. The role involves managing logistics, vendor coordination, and ensuring a seamless experience for attendees and sponsors at various events.
LifestyleB2BEvent ManagementEvents
Responsibilities
Manage logistics for assigned events (dinners, webinars, receptions, retreats, and portions of the Growth Show), ensuring flawless execution on time and within budget
Act as lead point of contact with vendors (venues, AV, catering, shipping, décor, etc.), securing services and troubleshooting issues
Coordinate deadlines, deliverables, and operations timelines across internal teams and external partners
Support execution of the Growth Show’s 1:1 Meeting Program, including sponsor onboarding, scheduling, and onsite logistics
Support the planning and delivery of VIP dinners and events at the Growth Show, including attendee recruitment, logistics, and onsite coordination
Track and reconcile event budgets; provide updates to the Director on spend vs. forecast
Ensure compliance with contracts, safety regulations, and operational policies
Manage onsite event execution, including vendor oversight, attendee flow, signage, and setup/teardown
Collect post-event feedback and prepare reports on logistics performance, lessons learned, and areas for improvement
Qualification
Required
2–3 years of experience in event operations, logistics, or production (conference/tradeshow experience preferred)
Proven ability to manage multiple events simultaneously in a fast-paced environment
Strong organizational and project management skills with attention to detail
Proficiency in event management software and CRM systems (e.g., MeetMax, Eventbrite, HubSpot, Webinar Platforms)
Vendor management and negotiation experience required
Strong communication and interpersonal skills; confident working with sponsors, partners, and senior executives
Willingness to travel and work flexible hours during events
Preferred
Budget management experience is a plus
Company
CloserStill Media
At CloserStill, we strive to deliver the best.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Providence Equity PartnersPhoenix Equity Partners
2018-12-20Secondary Market
2018-12-19Acquired
2015-03-09Private Equity
Recent News
Private Equity News
2025-01-15
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