After School Matters · 8 hours ago
Program Assistant - S/SW
Chicago, IL
Full-time
Onsite
Entry Level
$38K/yr - $42K/yr
1+ years expAfter School Matters is a Chicago-based nonprofit organization that offers after-school and summer programs to high school teens. The Program Assistant provides comprehensive administrative support to the programs team, assisting with recruitment, outreach efforts, and ensuring smooth coordination of program-related activities.
Non ProfitAssociationCharity
Responsibilities
Serve as the first point of contact for all ASM guests, visitors, and inquiries; provide a welcoming environment
Manage branch and building Google inbox, google classroom, answer phones, and send teen and parent/guardian communication emails
Prepare and submit reimbursement forms, purchase orders, and check requests for director approval
Provide compliance reminders and follow-up with program providers on attendance, enrollment, verifications, Instructors Program Reports, and surveys
Support administrative updates in Cityspan
Oversee the program enhancement process
Assist with logistics for teen recruitment events, interviews, orientations, and professional development opportunities
Collect and monitor office supply orders and inventory
Assist teens and instructors with pay and stipend-related queries, including Wisely Replacement Cards and checklist completion
Assist with planning and implementing branch showcases and special events
Design signage, manage t-shirt distribution, teen badge distribution, manage cabinet storage inventory, and manage tech inventory (e.g., monitors, speakers, tablets)
Oversee teen sign-in process, update rosters, and distribute badges
Manage and track meal distribution for teens, including GCFD documentation and Link2Feed data entry
Collaborate with cross-departmental teams to provide recruitment and application support
Qualification
Required
Minimum High School diploma or GED equivalent is required
Minimum 1-2 years administrative support experience is required
Cook County residency required
Preferred
Associate degree from an accredited college/university is preferred
Valid Driver's License, insured transportation, and driving record that satisfies our Motor Vehicle Policy preferred
Benefits
Medical, Dental, and Vision
Medical and Dependent Care Flexible Spending Accounts
Paid Parental Leave (PPL)
403B Retirement Plan
Identity Theft, Legal, and Pet Insurance
Paid Time Off (PTO), Paid Sick Time and paid national holidays
Company
After School Matters
After School Matters offers Chicago teens innovative out-of-school activities in the arts, communication, sports, science and technology.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$1MKey Investors
Bank of America
2025-12-01Grant· $1M
Leadership Team
Mary Ellen Caron
CEO
Andrew Palmer
Corporate Partnership Coordinator
Recent News
2025-12-01
Company data provided by crunchbase