Takeda · 14 hours ago
Sr. Project Coordinator
Boston, MA
Full-time
Onsite
Senior Level
$34.28/hr - $53.89/hr
5+ years expTakeda is a global biotechnology company focused on transforming patient care. The Sr. Project Coordinator will provide administrative assistance and project management support, ensuring projects are completed on time and within budget while managing various logistical aspects.
BiotechnologyHealthcareManufacturingPharmaceuticalHealth CareMedical
Responsibilities
Performs all work and makes decisions with minimal supervision and/or instructions
Communicates in a clear, professional and articulate manner; able to communicate complex information/data in a simple manner both orally and in writing
Actively manages calendars of manager and/or staff and maintains distribution lists, FTEs and contractor lists, keeping data up to date and relevant
Create and drive deliverables as they pertain to the department, including PowerPoint presentations, Excel spreadsheets
Schedules and coordinates virtual, onsite and offsite meetings including, but not limited to, managing invitations, tracking responses, entertainment, transportation, dining, budgets, etc., in accordance with manager and/or staff instructions and company policy. Role to be an expert in the practice of running virtual meetings
Receives all visitors and handles all registration and/or scheduling for any onsite or offsite guests
Prepares, processes, and reconciles all expense reports, credit card statements, invoices, purchase orders, and accounts payables with minimal oversight and in accordance with Company policies
Provide support and guidance for the purchase to pay process to the department, becoming a super user/key authority
Prepares all travel arrangements, including domestic and international, and creates detailed itineraries
Orders/maintains department supplies and equipment; arranges for equipment repair as needed
Performs miscellaneous filing, organizing, faxing, mailing, duplicating, etc
Collaborates and provides necessary support for other administrative staff, when necessary
Manages the logistics of multiple projects involving the manager including scheduling, coordinating necessary supplies or meeting logistics including food and beverage, Virtual TC/Teams information, etc
Reaches out to project team members, to identify and address project needs as agreed upon by manager
As requested by the manager, provides appropriate minutes (including summary of key outcomes and action items), facilitate review by project team members, and store on project team site along with other meeting materials
Provide project outcomes and updates on regular basis to the department , as appropriate
Qualification
Required
Bachelor's degree strongly preferred
Minimum of 5 years of administrative experience supporting one or more individuals with exceptional project management skills
Minimum of 2 years experience in pharmaceuticals, biotechnology or healthcare
Self-motivated, self-starter with the ability to work independently and in a team with a flexible mindset
Strong interpersonal skills combined with cultural sensitivity
Effective communication with individuals at all levels of the organization comfortable presenting to small and large groups
Professional English essential
Focus in accuracy and strong attention to detail
Ability to multi-task, be flexible and able to prioritize efficiently
Must be able to handle confidential information and issues effectively
Strong computer literacy with intermediate skills in Microsoft Outlook, Word, Excel and PowerPoint
Understanding of medical/scientific terminology
Strong organizational skills
Ability to problem-solve, negotiate solutions, think strategically, and operate in a fast paced environment
Ability to prioritize under pressure while managing multiple tasks of varied complexity and criticality simultaneously
Be an active ambassador and driver for an engaging culture; build trust and productive relationships with team members and stakeholders across organization
Willingness to provide and received constructive feedback
Preferred
Experience with Takeda's processes would be highly desirable
Benefits
Medical, dental, vision insurance
A 401(k) plan and company match
Short-term and long-term disability coverage
Basic life insurance
A tuition reimbursement program
Paid volunteer time off
Company holidays
Well-being benefits
Up to 80 hours of sick time
Up to 120 hours of paid vacation
Company
Takeda
Takeda is a biopharmaceutical company that researches and develops pharmaceutical drugs.
10001+ employees
H1B Sponsorship
Takeda has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (45)
2024 (39)
2023 (38)
2022 (34)
2021 (44)
2020 (18)
Funding
Current Stage
Public CompanyTotal Funding
$2.46B2025-06-27Post Ipo Debt· $2.4B
2016-09-01Grant· $19.8M
2016-05-08Grant· $38M
Leadership Team
Christophe Weber
President and CEO
Schuyler Fairfield
Senior Vice President, Global Head of Supply Chain
Recent News
2026-02-07
CorD Magazine
2026-02-03
Company data provided by crunchbase