Albertsons Companies · 1 day ago
Executive Administrative Assistant
Pleasanton, CA
Full-time
Onsite
Mid Level
$33/hr - $44/hr
4+ years expAlbertsons Companies is a prominent retail organization seeking an Executive Administrative Assistant for their Northern California Division. The role involves providing comprehensive executive support, managing schedules, and performing a variety of administrative tasks to ensure the division meets its goals and objectives.
RetailFood and BeverageAgricultureLogisticsFood DeliveryMeat and Poultry
Responsibilities
Act as the primary point of contact for managing calendars, including meetings, recurring check-ins, general scheduling requests, and daily time management (e.g., meeting reminders and tracking outstanding meetings)
Partner closely with other Assistants to ensure alignment of schedules with overall priorities
Prepare and handle confidential and personnel information with trust and discretion
Respond to inquiries that require specialized knowledge of the function of responding
Manage phones and handle correspondence
Manage the scheduling of conference rooms
Place orders for the division office including office supplies, flowers, etc
Coordinate all travel arrangements as necessary including developing itineraries and agendas, arranging lodging and meeting accommodations
Coordinate, schedule and assist with division event planning and logistics including annual Store Director meeting, backstage celebrations, vendor lunches, quarterly top to top vendor meetings, WAFC convention, etc
Provide backup coverage for other Executive Assistant and Admin Assistants as needed
Develop and maintain strong relationships with internal and external partners
Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials, and other written communication as required for executive and business meetings often under tight deadlines
Coordinate activities across departments and follow up to ensure that requests are carried out. Take notes, track, and prioritize actionable items from meetings and follow up when needed and ensure completion
Maintain records and files, and search and investigate information as needed
Compile information and data from various sources
Help to drive culture and engagement in the division
Payroll/time and attendance processing for division support associates across Marketing & Merchandising as well as Operations
Provide IT setup for meetings and new hires as necessary
Performs other duties as assigned by leaders
Qualification
Required
High School Diploma (or equivalent) required
4+ years of administrative assistant or comparable/related experience
Experience supporting leaders at the Director and above level
Previous experience using spreadsheet software with experience formatting (i.e. format columns, move and copy data, create charts and graphs, formulas, x-lookup tables, etc.)
Ability to navigate sensitive and high-pressure situations with discretion and professionalism
Excellent verbal and written communication skills
Exceptional organizational skills with the ability to prioritize effectively and manage multiple tasks simultaneously
Excellent time management skills with a proven ability to meet deadlines, problem-solve and make decisions with sound judgement
Strong interpersonal skills, including the ability to work effectively as part of a team
Ability to function well in a high-paced environment
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Ability to anticipate needs and make decisions with minimal direction
Detail-oriented, with the ability to manage high-volume calendars and coordinate complex travel logistics
Demonstrate resourcefulness and adaptability to an evolving, high-demand environment
Ability to manage individual tasks while maintaining focus on larger strategic objectives
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
Preferred
RMC or bachelor's degree a plus
Occasional travel to stores and events
Benefits
Exclusive associate discounts
Comprehensive benefits for eligible associates, including Medical, Dental, Vision, 401(k), and more (eligibility details at myACI Benefits: https://myaci-benefits.com)
Paid time off: vacation, holidays, and sick leave (eligibility details at myACI Benefits: https://myaci-benefits.com)
Career growth and development supported by leaders who invest in your success
Inclusive, collaborative work environment with colleagues who reflect the communities we serve
Company
Albertsons Companies
Albertsons Companies is a food and drug retailer that helped in the areas of hunger relief, education, cancer research, and treatment.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$5.35BKey Investors
Apollo
2026-01-22Post Ipo Debt· $2.1B
2025-10-21Post Ipo Debt· $1.5B
2022-10-14Acquired
Leadership Team
Susan Morris
Chief Executive Officer
Sharon McCollam
President & Chief Financial Officer
Recent News
2026-01-23
Company data provided by crunchbase