State of Oklahoma · 17 hours ago
Administrative Assistant I
Oklahoma County, OK
Full-time
Onsite
Entry Level
$40K/yr - $40K/yr
2+ years expThe Oklahoma State Department of Education (OSDE) is dedicated to overseeing K-12 public education in Oklahoma and is seeking an organized Administrative Assistant to support their Special Education Department. This role involves managing correspondence, scheduling appointments, and maintaining records to ensure the efficient operation of educational programs.
Non ProfitSocial MediaGovernmentConsultingHealthcareCommunitiesHealth Care
No H1B
Responsibilities
Manage correspondence: responsible for managing incoming and outgoing correspondence, including email, letters, and phone calls
Schedule appointments: responsible for scheduling appointments, meetings, and events for division leadership and other team members
Manage travel arrangements: responsible for making travel arrangements, including hotels and rental cars; preparing documents for travel approval and reimbursement
Maintain records: responsible for maintaining records, including databases, spreadsheets, and filing systems
External communication: responsible for collecting and organizing information to be shared externally in a professional format for publication and social media
Manage office supplies and equipment: responsible for managing office supplies and equipment, including ordering and stocking supplies, maintaining equipment, and troubleshooting issues
Perform administrative duties: responsible for performing a wide range of administrative duties, including data entry, proficient use of Microsoft Office Suite (Outlook, Word, Excel), document preparation, and record-keeping
Professional Demeanor: Exhibit a positive, empathetic, and professional attitude. Build relationships, display integrity, and maintain professionalism in communication, behavior, and appearance. Embrace feedback for performance improvement
Attendance: Ensure reliable and punctual in-person presence for quality teamwork, productivity, and collaboration. Demonstrate commitment by being engaged, available, and dependable to colleagues and customers
Innovation: Identify and address evolving needs and challenges in education. Apply critical thinking, explore new ideas, and embrace innovative approaches to enhance educational outcomes for all students. Utilize creativity, resourcefulness, and forward-thinking to drive positive change and find solutions to complex problems in the field of education
Efficiency: Maximize resource utilization and streamline operations. Optimize processes, eliminate redundancies, and leverage technology to enhance productivity and performance. Proactively identify efficiency opportunities and implement best practices for continuous improvement
Superior Customer Service: Go above and beyond to deliver exceptional assistance that surpasses expectations. Create positive experiences and build trust-based relationships. Maintain a positive and helpful attitude, using appropriate language, tone, and behavior to consistently reflect the agency positively and leave a favorable impression
Qualification
Required
Associate degree in business or related field [official transcripts required]
Two (2) years' clerical or office experience
Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of the required education
Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship now or in the future
Successful completion of a pre-employment background check
Must possess a valid driver's license from a U.S. state or territory to perform necessary job-related travel
Preferred
Bachelor's degree in business or closely related field [official transcripts required]
Benefits
Generous Benefits Allowance: Up to $21,934.08 annually, tailored to family size, for purchasing benefits.
Comprehensive Insurance Plans: Choose from a variety of insurance plans with no pre-existing conditions, exclusions, or limitations.
Flexible Spending Accounts: Manage healthcare expenses and/or dependent care with ease.
Full Participation in TRS: Enjoy employer-covered contributions (7.5% of annual salary) for Teacher’s Retirement System participation.
Generous Leave Policy: Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year.
Paid Holidays: Benefit from 11 paid holidays per year.
Employee Discounts: Access discounts with various companies and vendors.
Longevity Bonus: Earn a bonus after completing two years of service, with bonuses continuing annually thereafter.
Compensatory Time: FLSA Exempt and Nonexempt employees receive compensatory time.
Employee Assistance Program: Access support and resources through our Employee Assistance Program.
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
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