City of San Marino · 4 days ago
Assistant Director - Procurement and Materials Management
Warrensburg, MO
Full-time
Onsite
Senior Level, Lead/Staff
2+ years expCity of San Marino is seeking an Assistant Director for Procurement and Materials Management to assist the Procurement Director in the daily operations of the department. This role involves handling complex purchase requests, preparing contracting solicitations, and managing procurement projects while ensuring compliance with procurement guidelines.
Government Administration
Responsibilities
Prepares all aspects of procurement solicitations for formally advertised or negotiated procedures which includes specifications, terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations. Prepares all types of complex contracting solicitations
Conducts bid openings; evaluates bids and proposals to determine lowest, responsible, responsive bid; assures selection in accordance with established criteria; assures full competition and documentation of actions; issues award letters or contracts
Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, terms, change orders; research sources of supply; determines sole source validity and methods of procurement action
Provides administrative oversight during contract performance
Provides liaison services between vendor sales managers and department heads for procurement procedures, order status, and problem resolution; advises departments on cost effective alternatives
Resolves problems relative to procurement actions such as bid disputes and vendors' protests in conformance with contract law, and in coordination with legal counsel when indicated
Maintains records in accordance with established policies and procedures and audit guidelines
Manages and/or coordinates multiple projects which contract for specialized services, are large in scope, or involve major equipment acquisition
Will supervise, guide, and train staff/student employees, on Jaggaer and Banner related work
Assists with the day to day business operation of the procurement department. Will act as the Procurement Director when required and represent the Director as required
Assists Procurement Specialists with complex procurements
Represents the university at trade fairs and community group meetings with community leaders, business owners, and executives; attends Procurement meetings and presents seminars for presentation of university policies
Will function as Designer / Editor for the Procurement Department Web Page
Performs miscellaneous job-related duties as assigned
Qualification
Required
Bachelors Degree in business, or related field preferred
Two (2) years of Procurement experience in a City, County, State, Federal, or educational entity required. Experience must include writing specifications for multiple bids, RFP's and RFQ's, issuing multiple bids, RFP's and RFQ's according to public procurement policies, and assisting stakeholders in making award recommendations and issuing contract documents
Two (2) years experience drafting, reviewing, and executing public entity contracts for accuracy and inclusion of terms and conditions established by entity required
Proven contract management and negotiation skills
Benefits
Competitive salary
Health, dental, vision, life insurance, AD & D, long-term disability
3 weeks paid vacation per year
3 weeks of accrued sick leave per year
13 paid holidays
Retirement
Generous education assistance for an employee, spouse and dependent children taking classes at UCM
30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university
Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan
Employees can earn up to full tuition (15 credit hours) for themselves per academic year
Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year
Employees can earn up to full tuition for their dependents
Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire
Basic dental and vision insurance paid at 100% by the university
Available Health and Dependent Flexible Spending Accounts
University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage
Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year
The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years
The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus
An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life
UCM offers an Employee Discount Program through Working Advantage
Company
City of San Marino
The City of San Marino is a full-service general law city located in Los Angeles County.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase