Rule4 · 12 hours ago
Executive Assistant
Boulder, CO
Full-time
Onsite
Mid Level
$90K/yr - $105K/yrRule4 is a mission-driven organization looking for an exceptional Executive Assistant to support their leadership team in Boulder, Colorado. The role involves providing high-level administrative and operational support, managing office operations, and ensuring a smooth workflow in a fast-paced environment.
Artificial Intelligence (AI)Cyber SecurityConsultingSoftwareInformation TechnologySecurity
Responsibilities
Serve as a trusted operational partner to the Co-CEOs and senior leaders—anticipating needs, removing friction, and enabling leaders to focus on high-impact work
Manage administrative projects requiring confidentiality, discretion, independent judgment, and critical thinking
Own day-to-day office operations, including beverages, snacks, supplies, and overall office readiness
Manage complex vendor relationships and coordinate facility repairs, maintenance, and improvements
Provide on-site support for community and company events, including setup and catering (early evening events ~3–4x/month)
Perform minor accounting and expense-related tasks
Assist with presentation preparation, document formatting, and light design or layout work
Run errands and occasionally visit clients (primarily in the Boulder/Denver area)
Step into new or unfamiliar tasks with confidence and curiosity—you won’t be doing the same thing every day
Qualification
Required
Exceptional administrative professional with a pride in making everything work better
Ability to thrive in fast-moving environments
Problem-solving skills
Ability to see administrative excellence as a craft
High-level administrative and operational support to executives
Management of administrative projects requiring confidentiality, discretion, independent judgment, and critical thinking
Ownership of day-to-day office operations, including beverages, snacks, supplies, and overall office readiness
Management of complex vendor relationships and coordination of facility repairs, maintenance, and improvements
On-site support for community and company events, including setup and catering
Performance of minor accounting and expense-related tasks
Assistance with presentation preparation, document formatting, and light design or layout work
Running errands and occasionally visiting clients
Confidence and curiosity in stepping into new or unfamiliar tasks
A perfectionist's eye for detail and a professional's sense of priorities
Comfort adapting to rapidly shifting needs and frequent context switching
Growth mindset, resilience, and ability to learn from feedback quickly
Strong written and verbal communication skills with staff, executives, board members, clients, vendors, and partners
Collaborative instincts, emotional intelligence, and a sense of humor
Ability to take feedback professionally and use it to improve
Deep comfort using technology to work smarter
Strong skills in Microsoft Word, Google Docs, and PowerPoint
Experience using instant messaging tools like Slack or Teams
Confidence multitasking and re-prioritizing in real time
Genuine love for variety and doing something different every day
Valid driver's license, reliable vehicle, and current insurance
Proof of current COVID-19 vaccination status (including booster)
Seasonal flu vaccinations
Benefits
Generous PTO and Paid Sick Leave
Health, dental, vision, life insurance
$1,000 annual outdoors pass
Parental leave
401k matching
Pet Insurance
Sabbatical
Professional development
Dog-friendly office
Charitable match
Paid volunteer time
Cell phone reimbursement
Team retreats
Employee recognition program
4-day workweek
Company
Rule4
A global technology professional services firm focused Cybersecurity and Emerging Technology.
Founded in 2018
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Trent Hein
Co-CEO
Paul Nelson
CTO
Recent News
PR Newswire
2024-02-17
Company data provided by crunchbase