Cumming Group · 2 days ago
Procurement Coordinator
New York, NY
Full-time
Onsite
Entry, Mid Level
$82K/yr - $109K/yr
2+ years expCumming Group is one of the fastest-growing project and cost management consultancies in the United States, seeking a Procurement Coordinator for their New York office. The role involves managing the ServiceNow contract intake queue, coordinating administrative workflows, and ensuring documentation control across various teams.
Construction
Responsibilities
Own day-to-day management of the ServiceNow procurement/contract intake queue: triage new tickets, validate required fields, categorize, prioritize, and route to the appropriate owner
Enforce intake standards by returning incomplete requests with clear, specific next steps (e.g., missing scope summary, vendor entity info, project/financial code, target dates, contract type)
Maintain accurate ticket updates: status, blockers, dependencies, required approvals, and due dates to ensure ServiceNow is the single source of truth
Monitor aging tickets and escalate risks proactively (e.g., work starting before contract, missed target dates, missing approvals)
Provide weekly queue reporting to Procurement leadership and PMO (new vs. closed, aging, top recurring blockers)
Track procurement activities as they related to capital project delivery schedules and report weekly variances
Generate and issue NDAs using approved templates, coordinate signature workflow and filing
Coordinate contracts redline routing and version control between business owners and Legal (tracking only; does not negotiate terms)
Maintain repository hygiene for executed contracts and supporting artifacts (naming conventions, folder structure, metadata completion)
Track key contract milestones (execution dates, renewals/expirations as applicable) and support basic amendment coordination
Support vendor onboarding and record maintenance across systems as needed (e.g., vendor profiles, required documents), partnering with system administrators
Maintain standard templates, intake forms, and quick-reference guides; identify process gaps and propose improvements to reduce rework
Serve as first-line response for requesters: confirm receipt, clarify missing info, provide status updates, and coordinate next steps across teams
Coordinate procurement-related meetings when required (kickoffs, intake reviews), capture actions, and follow up to closure
Qualification
Required
2–5 years of experience in procurement coordination, contracts admin, legal ops, operations coordination, or project administration
Hands-on experience working in a ticketing/workflow tool, ideally ServiceNow (intake, routing, status tracking, reporting)
Strong attention to detail and ability to manage high volume, fast-turn requests without losing control of documentation or status truth
Strong written communication and comfort pushing back on incomplete requests professionally
Proficiency in Microsoft Office (Excel, Word, Outlook); comfortable producing simple trackers and weekly rollups
Preferred
Exposure to vendor contracting workflows (NDA, MSA, SOW, task orders, amendments)
Familiarity with AEC / real estate project environments and related vendor types (design, GC, cost management, specialty consultants)
Experience with procurement/vendor tools (Ivalua, Coupa, Ariba) or contract repositories (Box/SharePoint)
Benefits
Medical
Dental Insurance
Vision Insurance
401(k)
401(k) Matching
Paid Time Off
Paid Holidays
Short and long-term disability
Employee Assistance Program
Company
Cumming Group
At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Derek Hutchison
CEO + President
A. Al Jajeh
Chief Financial Officer & Member of The Board of Directors
Recent News
24-7 Press Release Newswire
2025-08-14
Crain's New York Business
2024-04-07
The Business Journals
2024-04-07
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