Yale University · 11 hours ago
Associate Administrator, YSM Dean’s Office
New Haven, CT
Full-time
Hybrid
Mid, Senior Level
$68K/yr - $120K/yr
3+ years expYale University is dedicated to contributing to a better tomorrow and is seeking an Associate Administrator for the Yale School of Medicine Dean's Office. The Associate Administrator will facilitate operational and administrative priorities, manage staff, and oversee various office activities to ensure efficient operations.
Non ProfitEducationSocial MediaHealthcareProfessional ServicesAssociationBusiness DevelopmentMedicalSocial Entrepreneurship
Responsibilities
Manages the daily operation of a unit, department, or school of the university with emphasis on human resources, information technology, financial reporting, facility planning, research support, and compliance among other functions
Exercises administrative and fiscal responsibility for the business affairs of the assigned department, procures services for the department, and serves as liaison between department and other University administrative offices
Establishes and implements policy pertaining to financials and business affairs for the department within University guidelines
Manages the preparation and management of grant and contract proposals and resolves issues related to grant and contract proposals, awards, and execution
Determines budgetary and financial needs, develops and prepares departmental budgets and financial reports and oversees preparation and administration of budgets, grants, and contracts within guidelines established by the University and the department
Manages a variety of human resources activities including: employment, staffing, labor relations, benefits, training, payroll and compensation for the assigned department
Establishes financial and operational systems and ensures that all expenditures are monitored and controlled, approves payment of invoices for services provided to the department, and resolves billing and collection problems
Manages the allocation of space as well as the procurement of equipment for use by staff and facility improvements and renovations within the assigned department
Manages a staff of exempt and non-exempt employees
May perform other duties as assigned
Qualification
Required
Strong leadership and managerial skills, including the ability to manage people and inspire high performance
Excellent analytical and project management skills with the ability to solve emerging problems and articulate policies clearly
Ability to anticipate business environment changes and manage them proactively
Exceptional judgment and strong communication skills
Demonstrated ability to work collaboratively and foster teamwork
Detail-oriented and accurate with strong organizational abilities
Professional with a high degree of tact, discretion, and confidentiality
Intermediate level (at minimum) proficiency with: Outlook calendaring, Word, Excel, PowerPoint, Zoom, MS Teams, and Adobe Applications
Minimum requirement of Bachelor's Degree in related field and three years of experience or an equivalent combination of education and related experience
Preferred
Proven experience managing stakeholder relationships and delivering world-class service in a complex, matrixed environment
Supervisory experience with union and non-union staff
Experience in management, finance, and/or academic affairs/faculty lifecycle
Advanced degree in a relevant field such as Economics, Business, Finance, Public Administration, or Human Resources, with five years of experience or an equivalent combination of education and related experience
Experience with enterprise management systems and financial tools
Intermediate level (at minimum) proficiency with: Qualtrics and Yale Message
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
Company data provided by crunchbase