Nesco Resource · 16 hours ago
Engineering Administrative Assistant
Canton, NY
Full-time
Onsite
Entry Level
$16/hr - $20/hr
2+ years expNesco Resource is seeking an Engineering Administrative Assistant to provide comprehensive administrative and coordination support to engineering and plant teams. This role focuses on project financial tracking, reporting, meeting coordination, and day-to-day administrative support to reduce non-technical workload for engineers.
ConsultingHuman ResourcesStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Maintain project spend by entering and updating capital and expense portfolio data in internal databases
Request project charge numbers and support budget tracking in coordination with Finance
Prepare, analyze, and distribute monthly project spend, labor, and SAP-based reports
Track and update engineering, departmental, and operational metrics, including one-pagers, divisional metrics, and routine reports
Track experimental parts and assist process engineers with quoting activities
Coordinate purchasing requests, receipts, documentation, and contractor-related materials
Handle logistics and coordination for recurring engineering and plant meetings, including the daily 10:00 a.m. project meeting
Prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments
Schedule meetings, conference rooms, vendor visits, and visitor access
Maintain shared calendars, distribution lists, and recurring meeting series
Coordinate onboarding for new employees, contractors, and interns, including materials, access requests, and system setup
Route and track access requests, IT tickets, facilities service tickets, and other service requests
Coordinate onsite training sessions, seminars, and external travel or training logistics
Manage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders using standardized naming and version control
Maintain and update SOPs, templates, checklists, and controlled documents in alignment with site documentation workflows
Support audit preparation and documentation readiness efforts
Track deadlines for project documentation, presentations, submissions, and extension requests; send reminders and follow up as needed
Draft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team
Perform miscellaneous administrative tasks that help reduce non-technical workload for engineers
Qualification
Required
Candidates must be compliant with DOD/ITAR requirements and be U.S. citizens or U.S. nationals
High School Diploma or GED (Required)
High proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
Experience collaborating with cross-functional stakeholders to complete assigned tasks
Experience using scheduling tools and managing availability across multiple stakeholders and locations
Preferred
2+ years of experience in an Administrative Assistant or similar support role
Strong organizational and prioritization skills with the ability to manage multiple projects and deadlines
Exceptional attention to detail in data entry, documentation, scheduling, and reporting
Ability to anticipate needs, follow up on open items, and independently resolve routine issues
Professional written and verbal communication skills when interacting with engineers, leadership, vendors, and cross-functional teams
Benefits
MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Company
Nesco Resource
Nesco Resource s an Staffing and Recruiting firm.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Michael McDonald
Executive Vice President of Finance and Chief Accounting Officer
Recent News
InvestmentNews
2023-12-24
Maysville Online
2023-12-24
Company data provided by crunchbase