Sweet Fish · 1 day ago
Freelance Production Coordinator
United States
Contract
Remote
New Grad, Entry Level
$30/hr - $35/hrSweet Fish is a company focused on client productions, and they are seeking a Freelance Production Coordinator to manage timelines and communication with clients. The role involves improving workflows and ensuring projects run smoothly while collaborating with an Executive Producer and other team members.
Digital MediaMedia and EntertainmentAdvertisingB2BPodcast
Responsibilities
Serve as a main point of contact for day-to-day client communication
Keep clients informed, aligned, and confident in the process
Attend client meetings (bi-weeklies, QBRs, media prep calls) and track follow-ups
Respond to client messages within four business hours
Flag risks, misalignment, or opportunities to your Executive Producer early
Manage timelines, tasks, and deliverables using tools like Asana and Notion
Support all phases of production, including: Topic ideation and episode prep, Media day coordination, Post-production tracking and QA
Send weekly client status updates
Oversee final delivery and distribution of assets (including YouTube titles and publish dates)
Help build and refine workflows that make production more efficient and repeatable
Create or improve templates, checklists, and documentation
Spot inefficiencies and suggest better ways of working
Work closely with your Executive Producer and other PCs
Participate in team stand-ups, 1:1s, and internal planning meetings
Share best practices and support other Production Coordinators when needed
Qualification
Required
Organized
Calm under pressure
Ability to manage timelines, tasks, and deliverables using tools like Asana and Notion
Experience in client communication and support
Ability to respond to client messages within four business hours
Experience in production and project coordination
Ability to support all phases of production, including topic ideation, media day coordination, and post-production tracking
Experience in sending weekly client status updates
Ability to oversee final delivery and distribution of assets
Experience in building and refining workflows for efficiency
Ability to create or improve templates, checklists, and documentation
Ability to spot inefficiencies and suggest better ways of working
Experience in team collaboration
Ability to participate in team stand-ups, 1:1s, and internal planning meetings
Ability to share best practices and support other Production Coordinators
Availability during standard U.S. business hours (Monday–Friday)
Responsiveness during core hours, especially for client-facing work
Occasional flexibility around media days or key deadlines
Preferred
Experience with project management tools like Asana and Notion
Experience with communication tools like Slack and Zoom
Experience with production tools like Riverside, Frame.io, and Descript
Experience with file management tools like Google Drive
Company
Sweet Fish
Your marketing team’s video team.
Founded in 2015
11-50 employees
Funding
Current Stage
Early StageLeadership Team
James Carbary
Founder
Company data provided by crunchbase