NOVALINK SOLUTIONS LLC · 12 hours ago
Legal Document Analyst
Las Vegas, Nevada, United States
Full-time, Contract
Onsite
Mid LevelNOVALINK SOLUTIONS LLC is seeking a Legal Document Analyst to assist with the processing and indexing of legal documents. The role involves managing a backlog of documents, ensuring compliance with digital archiving standards, and improving the retrieval process for legal filings.
Telecom & CommunicationsInformation TechnologyProfessional ServicesInformation ServicesTelecommunications
Responsibilities
Lockbox paper backlog is no more than 20 documents at a time. Documents are digitized by staff and interns
Lockbox maintains a folder in the Shared Network Drive containing completed Lockbox filings such as Advanced Directives, Guardianship Nominations, Guardianship of Minors, Deceased Registrants, Revoked or Withdrawn and outstanding applications waiting to be processed 162 for November 2025 and 174 for December 2025. December applications are still being submitted (Registrants with Advanced Directives ~ 34,190)
Registrants may include the following documents: Advanced Directives (5 types), Guardianship Nominations, Advanced Locator Forms, Guardianship of Minors
Advanced Directives are organized Monthly in the \ccfs\lwlb$ Folder by first three letters of last name and Date of Birth. When Advanced Directives are completed, the PDF is moved to the folder Intake Log – transfer at month end. When the end of the month comes Marlenne transfers them to the Archives PDFs
Documents are digitized in the Lockbox Application; however, they are lumped together with no separation. (e.g. Registrant submits a living will and a Do Not Resuscitate Order)
Lockbox aims to eliminate the current backlog and ensure that all new and previously digitized Advanced Directives for active registrants are fully indexed
Indexing functionality that allows staff (or contractors) to: Scan/separate/Organize Advanced Directives by the 5 types (e.g. Durable Power of Attorney for Healthcare Decisions, Do not Resuscitate (DNR) Order, Living Will, Physician Order for Life-Sustaining Treatment (POLST), Advance Directive for Psychiatric Care) in the registrant’s profile. This significantly improves retrieval for Approved Authorized Entities
Documents uploaded should meet NV SOS Digital Archiving & Retention Standards, specifically: Nevada Lockbox: Advance Directive Registry - Retain for three (3) calendar years from the end of the calendar year in which the revocation, notification of death, or discontinuation of the program is dated. Secure storage aligned with agency retention rules
Background checks contain sensitive criminal history and must only be visible to appropriately trained staff. Contractors may require restricted access roles
Scanning workflow must not expose full Social Security numbers. The current system stores only last four digits
Processing Backlog – Retrieve the Digitized Advanced Directives (labeled with First three letters of last name and DOB format e.g. oli100593 for Oliva October 5th, 1993. Any changes will contain a C with the number of the change behind the C)
Processing Backlog – Search for the Registrant in the System (Search by DOB first then by Last Name)
Processing Backlog – Add Registrant Data or Modify Depending if a change was submitted (if multiple changes have been done the file will need to be re-named to be the correct sequencing (e.g. oli100593c1 for “1st Change” c2 for “2nd Change” etc.)
Processing Backlog – Upload the PDF for Advanced Directive and Add/Modify the Registrant
Processing Backlog – Move the PDF for Advanced Directive to the Intake Log – transfer at month end
Indexing – Pull a report for the Active Registrants that have an Advanced Directive
Indexing - Search for the Registrant in the System (Search by DOB first then by Last Name)
Indexing – Pull the most recent Advanced Directive from the “Document History” table
Indexing – Organize the Advanced Directive into the correct category type
Indexing – Re-scan the Advanced Directive into the Registrants record for the category “Advanced Directive”
Qualification
Required
Legal knowledge or background
Bilingual
Indexing knowledge
Knowledge of processing backlogs
Preferred
Legal Secretary of Paralegal knowledge advantageous
Company
NOVALINK SOLUTIONS LLC
Novalink Solutions LLC (Novalink) is a global consulting and engineering services company.
Founded in 2003
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase