ICONMA · 21 hours ago
Engineering Administrative Assistant
Canton, NY
Full-time
Onsite
Entry Level
$17.88/hr - $19.98/hr
2+ years expICONMA is a Business Manufacturing and Supply company looking for an Engineering Administrative Assistant for their Canton, NY location. The role involves maintaining project spend data, coordinating meetings, and managing administrative tasks to support engineering teams.
Staffing & Recruiting
Responsibilities
Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance
Prepare, analyze, and distribute monthly project spend, labor, and SAP based reports for capital and expense projects
Track and update engineering, departmental, and operational metrics, including one pager metrics, divisional vital fews, and routine reporting
Manage experimental parts tracking and assist process engineers with quoting activities
Coordinate purchasing requests, receipts, documentation, and contractor related materials
Own logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments
Schedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series
Organize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination
Route and track access requests, IT tickets, facilities service tickets, and other service requests for team members
Coordinate on site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries
Manage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control
Maintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness
Track deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners
Draft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team
Handle miscellaneous administrative and coordination tasks that reduce non technical workload for engineers
Qualification
Required
HS Diploma or GED Minimum
Highly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, & Outlook
Collaborate with key stakeholders to complete assigned tasks
Experience with scheduling tools, navigating stakeholder and location availability
2+ years of previous experience as an Administrative Assistant
Strong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously
Exceptional attention to detail in data entry, documentation, scheduling, and reporting
Ability to anticipate needs, follow up on open items, and independently resolve routine issues
Professional written and verbal communication skills for interacting with engineers, leadership, vendors, and cross functional teams
Benefits
Health Benefits
Referral Program
Company
ICONMA
ICONMA: Your Partner in Global Staffing Solutions and Digital Transformation ICONMA is a globally recognized, Woman-Owned staff augmentation and technology consulting firm.
1001-5000 employees
H1B Sponsorship
ICONMA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (31)
2023 (26)
2022 (39)
2021 (37)
2020 (69)
Funding
Current Stage
Late StageLeadership Team
Claudine George
Founder and CEO of ICONMA, LLC
Company data provided by crunchbase