Westlake Financial · 17 hours ago
Operations Coordinator
Las Vegas, NV
Full-time
Onsite
Entry Level
$18.28/hr - $18.28/hr
1+ years expWestlake Financial is the largest privately held finance company in the nation, with a proven track record for sustained growth, technological advancement and industry leadership. The Operations Coordinator supports the Operations Manager in ensuring the smooth daily functioning of the corporate office, handling facility requests, mail distribution, vendor coordination, and site logistics to maintain an efficient work environment.
FinanceFinancial Services
Responsibilities
Monitor and log facility maintenance requests; coordinate with vendors to ensure timely completion
Perform regular walkthroughs to ensure cleanliness, safety, and functionality of all office spaces
Assist with space setup, furniture moves, and minor repairs
Track office supplies and maintain inventory for general areas and meeting rooms
Support emergency drills, safety checks, and site readiness activities
Receive, log, and distribute incoming mail and packages; manage outgoing mail and courier requests
Prepare shipping labels and maintain postage or courier accounts (FedEx, USPS, UPS, DHL)
Ensure secure handling of confidential or time-sensitive items
Maintain accurate records for tracked deliveries and certified mail
Serve as a point of contact for facility vendors and service providers (cleaning, maintenance, coffee/water, etc.)
Coordinate site access for vendors and visitors in partnership with the security team
Assist in monitoring vendor performance, escalating issues to the Operations Manager when needed
Support daily communication with the contracted security team for coverage and access updates
Manage employee and visitor parking assignments, permits, and validations
Assist in maintaining parking maps, signage, and communication of parking rules
Support events and meetings through room setup, signage, and logistics coordination
Maintain accurate operational logs, vendor contact lists, and invoice tracking sheets
Support budget tracking by collecting vendor quotes and preparing purchase requests
Assist with site audits, compliance reports, and vendor reviews
Provide backup support for front desk or reception as needed
Qualification
Required
1–3 years of experience in facilities coordination, office operations, or administrative support
Strong organizational and multitasking skills with attention to detail
Excellent communication and interpersonal abilities
Proficiency with Microsoft Office/Google Workspace and work order systems
Ability to lift up to 25 lbs. and move packages or office materials as needed
Customer-service-oriented mindset and reliability in fast-paced environments
Benefits
Medical, Dental, and Vision benefits
Life Insurance and Long-term disability plans
Flexible Spending Account
401K matching
Employee Stock Ownership Program in a $18.2 Billion Company, plus company matching
Wellness Programs
Metro Tap Card and Metro-link Reimbursement (for Los Angeles, CA employees only)
Career Path Opportunities
Discounts on Parks, Museums, Movie Tickets, and Attractions
Annual Flu Shot
Paid Vacations Days
Paid Sick days
Paid holidays
HGym (available in our Los Angeles, CA & Dallas,TX office)
Rental Car Discounts, Dell Member Purchase Program
UKG Wallet
Company
Westlake Financial
People. Purpose. Passion. These are the hallmarks of Westlake Financial Services, and have been since our inception in 1988.
1001-5000 employees
H1B Sponsorship
Westlake Financial has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (6)
2023 (11)
2022 (9)
2021 (9)
2020 (8)
Funding
Current Stage
Late StageRecent News
GlobalFinTechSeries
2025-10-06
2025-07-07
Company data provided by crunchbase