Living Classrooms Foundation · 2 days ago
Workforce Development Program Administrator
Baltimore, MD
Full-time
Onsite
Mid Level
3+ years expLiving Classrooms Foundation is a nonprofit organization based in Baltimore that focuses on disrupting the cycle of poverty through hands-on education and workforce development. The Workforce Development Program Administrator will oversee strategic initiatives, manage grant and contract compliance, and ensure operational excellence within the department.
Education
Responsibilities
Ensure timely submission of all grant and contract reports, including financial and programmatic reports
Audit program data and files to ensure compliance with funder requirements; conduct regular spot checks to confirm outcomes are tracked accurately
Serve as a resource and primary point of contact for grant-funded program managers regarding compliance, reporting, and documentation
Provide training, oversight, and ongoing support to staff responsible for grant reporting and recordkeeping
Collaborate with the Managing Director of Workforce Development, Program Directors, and Finance department to establish, revise, and implement grant compliance and reporting policies and protocols
Monitor expenditures of department funds; analyze data, operational, and management reports; review, and submit reports concerning activities, budget, expenses, and other items affecting program services
Works closely with the Finance department to ensure the appropriate management of resources for program services; ensures efficient operations and compliance with budgetary limitations; develops and submits budgetary recommendations to Finance
Oversee contract negotiations and agreements for funding and implementation of programs; develop professional services requests, review proposals, select contractors, prepare contracts; oversee implementation of contracts; ensure that obligations are met; that invoices are received, processed, and within parameters of contract budget
Support programmatic budgeting in collaboration with Managing Director of Workforce Development and Program Directors, ensuring alignment between program goals, grant requirements, and available resources
Develop and maintain clear, accessible budget tracking tools for programs and grants
Monitor expenditures against approved budgets and flag risks, variances, or compliance concerns
Support financial reconciliation processes, including coordination with finance staff and review of budget-related documentation
Mentor and lead an exceptional and diverse staff of individuals
Works closely with the Human Resources to determine, plan and implement recruitment efforts to maintain optimal staffing
Direct and oversee Program Directors in the assignment and conduct of their respective program areas to include hiring, training, coaching, evaluating, disciplining, and recommendation for change in status, including promotion, demotion, suspension, and termination
Support the development and maintenance of clear job descriptions aligned with program and organizational needs
Assist with performance management processes, including goal-setting, documentation, and improvement planning
Support onboarding and offboarding processes to ensure staff transitions are smooth, compliant, and well-documented
Assist leadership in navigating staff-related challenges, including crisis management and corrective action processes and performance improvement, in alignment with organizational policies
Support staff development through structured training, coaching, and capacity-building initiatives
Identify performance gaps and work with leadership to design and implement targeted interventions
Document, communicate, and reinforce best practices across workforce development programs
Assist with planning and coordinating professional development opportunities for department staff
Partner with the Managing Director of Workforce Development to craft, document, and communicate a clear strategic plan for the Workforce Development department and its programs
Support forecasting and planning efforts by aligning program goals, staffing plans, and funding requirements
Assist in establishing key performance indicators (KPIs) to measure program effectiveness, operational efficiency, and funder outcomes
Identify risk factors that could impact program performance or compliance and develop action plans to mitigate them
Assist in the oversight of Birdseye and other data management systems to ensure accurate, timely, and complete data entry
Ensure alignment between filed documentation and inputted data across systems
Align program performance expectations with funding goals and compliance requirements
Develop and monitor regular processes for data review, quality assurance, and continuous improvement
Oversee daily administrative operations of the Workforce Development department under the guidance of the Managing Director of Workforce Development
Manage and support administrative processes including timesheets, PTO form processing, check requests, reimbursements, procurement, and vendor coordination
Assist with technology-related administration, including contracts, tools, and access management
Support account reconciliations (e.g., Truist) as assigned
Provide hands-on support to translate ideas into actionable plans and monitor progress
Support departmental prioritization and workflow planning
Perform other duties as assigned to support departmental and organizational goals
Qualification
Required
Bachelor's degree with relevant professional experience
Minimum of three (3) years of demonstrated experience in grant and/or contract administration
Strong written and verbal communication skills
Highly detail-oriented, data-driven, and organized, with the ability to manage multiple priorities
Demonstrated ability to manage and track multiple budgets
Proven problem-solving skills and ability to develop creative, practical solutions
Experience building staff capacity through training, mentoring, and coaching
Self-motivated, reliable, and able to work independently while collaborating across teams
Preferred
Master's degree preferred
Company
Living Classrooms Foundation
Established in 1985, Living Classrooms Foundation strengthens communities and inspires people to achieve their highest potential through hands-on learning opportunities in the fields of education, workforce development, health and wellness, and community safety.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
James Bond
President & CEO
Meg Ward
VP of Strategic Growth & Community Partnerships
Company data provided by crunchbase