Aston Carter · 1 day ago
Office Manager
United States
Contract
Remote
Mid Level
$24/hr - $26/hrAston Carter provides corporate talent solutions and is seeking an HR & Office Operations Coordinator to support the day-to-day operations of their headquarters in Austin. This role involves delivering HR service support, maintaining accurate HR data, and ensuring smooth office operations in a primarily remote organization.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Serve as a Tier 0/Tier 1 HR Help Desk responder by handling intake, resolving common requests, and routing inquiries appropriately
Execute routine HR transactions and data entry in Workday; perform spot checks and assist with basic data audits
Support HR administrative processes including onboarding logistics, offboarding coordination, document management, and employee records maintenance
Assist with policy administration, acknowledgments, and tracking of required documentation
Govern HR documentation (SharePoint organization, version control, SOP formatting) and support Compliance360 postings and acknowledgments
Surface recurring issues and recommend knowledge base or SOP updates to reduce repeat requests
Provide general administrative support to the HR team as needed
Coordinate visitor logistics, including meeting setup, catering, workspace preparation, and access
Maintain cleanliness, organization, and supply levels in shared office and breakroom spaces
Submit maintenance requests and coordinate with vendors for facility needs
Manage office, shipping, and fulfillment supplies
Sort, scan, and route incoming mail; forward time-sensitive or confidential items appropriately
Handle outgoing shipments and oversee shipping logistics
Oversee secure document shredding and proper disposal of confidential materials
Track and reconcile small orders, purchases, and expenses
Fulfill and ship approved company materials, including coordinating printing, reviewing drafts for accuracy, and managing delivery timelines
Maintain accurate digital and physical records related to office operations
Support administrative and policy aspects of the company fleet program, including maintaining documentation and required acknowledgments
Assist with fleet policy updates, communication, and distribution
Track training completion, compliance documentation, and program records
Support basic reporting and documentation to ensure fleet programs align with policy and compliance requirements
Partner with HR and Operations on continuous improvements related to program documentation and processes
Qualification
Required
Serve as a Tier 0/Tier 1 HR Help Desk responder by handling intake, resolving common requests, and routing inquiries appropriately
Execute routine HR transactions and data entry in Workday; perform spot checks and assist with basic data audits
Support HR administrative processes including onboarding logistics, offboarding coordination, document management, and employee records maintenance
Assist with policy administration, acknowledgments, and tracking of required documentation
Govern HR documentation (SharePoint organization, version control, SOP formatting) and support Compliance360 postings and acknowledgments
Surface recurring issues and recommend knowledge base or SOP updates to reduce repeat requests
Provide general administrative support to the HR team as needed
Coordinate visitor logistics, including meeting setup, catering, workspace preparation, and access
Maintain cleanliness, organization, and supply levels in shared office and breakroom spaces
Submit maintenance requests and coordinate with vendors for facility needs
Manage office, shipping, and fulfillment supplies
Sort, scan, and route incoming mail; forward time-sensitive or confidential items appropriately
Handle outgoing shipments and oversee shipping logistics
Oversee secure document shredding and proper disposal of confidential materials
Track and reconcile small orders, purchases, and expenses
Fulfill and ship approved company materials, including coordinating printing, reviewing drafts for accuracy, and managing delivery timelines
Maintain accurate digital and physical records related to office operations
Support administrative and policy aspects of the company fleet program, including maintaining documentation and required acknowledgments
Assist with fleet policy updates, communication, and distribution
Track training completion, compliance documentation, and program records
Support basic reporting and documentation to ensure fleet programs align with policy and compliance requirements
Partner with HR and Operations on continuous improvements related to program documentation and processes
Administrative support
Office management
Microsoft office
Outlook
Administrative assistance
Office administration
Data entry
Preferred
Prior experience supporting HR operations, help desk workflows, or policy/documentation administration preferred
Familiarity with vehicle or asset tracking systems is a plus
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
Founded in 1997
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
Company data provided by crunchbase