Westchester Medical Center Health Network · 13 hours ago
Executive Assistant
Valhalla, NY
Full-time
Onsite
Entry, Mid Level
2+ years expWestchester Medical Center Health Network is seeking an Executive Assistant to provide high-level administrative support for the legal services department. The role involves managing communications, scheduling meetings, and performing various administrative tasks to support the Sr. Leadership team.
Hospital & Health Care
Responsibilities
Answer all incoming telephone calls for legal department and route them accordingly
Coordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews
Maintain multiple calendars of appointments, ensuring the attorney is appraised of all appointments and changes, as well as matters requiring immediate attention
Maintain executive team contracts and keep contacts up to date for hospital contacts and physicians
Manage communication and correspondence as well as greeting visitors and maintaining office supplies for the department
Collaborate with several internal departments on a daily basis to facilitate a smooth flow of information
Prepare word documents, mail merge and excel spreadsheets as requested
Create/print additional reports as needed by leadership team
Complete additional special projects as assigned
Manage and distribute information within the department which includes taking memos and maintaining files
Preform all secretarial tasks for one or more Attorney
Assist with execution of contracts on a daily basis and maintain appropriate contact with all internal departments for status inquiries on contracts
Gather appropriate materials from the attorney and other administrative support staff to respond to routine inquiries as appropriate
Open and screen mail, answer routine mail independently and route other mail with background material as necessary
Prepare and file legal documents for court proceedings as needed
Coordinate vacation schedules among administrative support staff to ensure that adequate secretarial coverage is provided
Qualification
Required
Minimum of 2-4 years of prior administrative experience
Minimum of 1 year experience working within a law firm is preferred but not required
Bachelor's degree, or equivalent work experience, required
Proficiency in Outlook and MS Word, to include advanced formatting and red-lining
Proficient grammar and writing skills to efficiently proof and edit documentation
Strong attention to detail is essential
Ability to manipulate pdf documents and use associated software tools such as pdf Convertor and Adobe reader
Creative and persistent problem solver
Ability to multi-task and prioritize workload in a fast-paced environment
Ability to work pro-actively and with little supervision
Excellent organization, written and communication skills required
Strong interpersonal skills to handle sensitive situations and confidential information
Company
Westchester Medical Center Health Network
The Westchester Medical Center Health Network (WMCHealth) is the pre-eminent provider of integrated health care in New York’s Hudson Valley region, serving nearly 2.5 million residents across more than 6,000 square miles.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Sean S. Tedjarati, MD, MPH, MBA, CPE
President and CEO WMCHealth Physicians, Advanced Physicians Services
Anthony Frank
Executive Vice President and CFO
Recent News
Crain's New York Business
2025-06-25
Connecticut Post
2025-05-30
Company data provided by crunchbase