Aspiranet · 14 hours ago
Project Manager - Case Management System Implementation
South San Francisco, CA
Full-time
Hybrid
Mid, Senior Level
$95K/yr - $115K/yrAspiranet is a mission-driven nonprofit organization serving communities across California. They are seeking an experienced Project Manager to lead the implementation of an agency-wide Case Management System initiative aimed at enhancing coordinated care across children, youth, and families.
Non ProfitFamily & CareChild CareChildren
Responsibilities
Lead the Case Management System implementation under the direction of the Executive Sponsor and in partnership with the Steering Committee
Serve as the central point of accountability for project success and alignment with coordinated, whole-person care priorities
Maintain the master project plan, timeline, resource plan, and governance framework
Prepare and present regular project updates to leadership, Executive Sponsor, and Steering Committee
Coordinate decision-making to ensure system design aligns with project scope and success criteria
Ensure milestones, deliverables, and outcomes are achieved in accordance with the Project Charter and RFP
Facilitate cross-program requirements gathering to support holistic service delivery
Engage program leaders and frontline staff to design workflows that reflect whole-person, family-centered practice
Validate vendor deliverables meet functional, technical, and program needs
Maintain a requirements traceability matrix to ensure alignment throughout implementation
Support formal change control processes and assess impacts to operations and service delivery
Identify, document, and escalate risks impacting timeline, budget, continuity of care, or service coordination
Develop mitigation strategies with leadership and the Steering Committee
Monitor project expenditures, invoices, and vendor performance to ensure alignment with approved budget
Validate vendor deliverables prior to invoice approval and escalate potential cost overruns
Serve as the primary liaison between internal teams and the implementation vendor
Manage day-to-day vendor coordination and ensure deliverables meet contractual commitments
Partner with cross-functional teams to ensure successful adoption across programs and divisions
Support change management strategies to prepare staff for adoption of the new Case Management System
Support communication strategies emphasizing system benefits and service improvements
Support training plans, user adoption strategies, and post-implementation support planning
Qualification
Required
Bachelor's degree in Business, Information Systems, Public Administration, Social Services, or related field
Demonstrated experience managing complex IT or enterprise system implementations
Demonstrated experience leading cross-functional projects with multiple stakeholders
Strong understanding of project management methodologies and best practices
Experience managing third-party vendors and implementation partners
Excellent communication, facilitation, and organizational skills
Preferred
Experience implementing case management systems in human services, healthcare, or government environments
Familiarity with coordinated care models and whole-person service delivery
Knowledge of Microsoft Power Platform, SharePoint, or comparable technologies
Experience working with HIPAA, data privacy, or regulated environments
Benefits
Competitive compensation and comprehensive benefits package
403(b) retirement plan with employer matching
Paid time off including holidays, vacation, and sick leave
Employee Assistance Program (EAP) with support resources
Training and professional development opportunities
Supportive, inclusive, and mission-driven workplace culture
Company
Aspiranet
Aspiranet is a non-profit organization that focuses on adoption and foster care services.
Founded in 1975
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Laurie Walsh
Chief Operating Officer
Efraim Dacuma
Administrative Assistant to CEO & CFO
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