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MarineMax · 6 hours ago

Office Manager

Lake Hopatcong, NJ

Full-time

Onsite

Mid Level

MarineMax is a company focused on maximizing expense control and productivity through effective office management. The Office Manager coordinates office activities, supervises personnel, and provides administrative support across various departments, ensuring smooth operations and compliance with policies and procedures.

FinanceFinancial Services

No H1B

Responsibilities

Assist General Manager by carrying out administrative assignments as assigned and needed

Supervise administrative assistant, title clerk, and receptionist

Assist department managers with various Human Resource and new hire onboarding duties including pre-employment and random drug screens, assisting employees with various questions or concerns and directing them to the appropriate HR contact at Corporate

Monitor all Accounts Receivable and assist department managers with collection efforts

Monitor all Accounts Payable and assist with new vendor setup process

Prepare purchase orders, routine documents and other forms of communications

Submit check requests with backup as needed for expedited or one time payments and ensures creation and approval of purchase order

Establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands

Efficiently respond in an effective manner to a variety of demands and projects and meet established deadlines

Represent MarineMax when communicating with persons outside the company. Always presents a good impression of the company

Understand and interpret procedures, policies and guidelines

May supervise, train and evaluate other department clerical staff

Demonstrate effective verbal and written communication skills

Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter

Establish and maintain good working relationships with fellow MarineMax team members as well as customers, vendors and other outside persons

Other duties as required

Qualification

Office ManagementAdministrative SupportAccounts ReceivableAccounts PayableVerbal CommunicationWritten CommunicationTeam Collaboration

Required

Coordinates and supervises office activities and personnel to achieve maximum expense control and productivity

Provides clerical and administrative support for General Managers

Offers support in various areas within the company including Business Office, Title Clerk, Parts & Service, and Sales departments

Monitors policies & procedures for office activities such as filing, facilities maintenance, ordering of supplies and mail distribution

Responsible for the maintenance of office equipment and supplies

Relies on experience and judgment to plan and accomplish goals