Boys & Girls Clubs of Palm Beach County · 4 hours ago
Receptionist Administrative Assistant
West Palm Beach, FL
Full-time
Onsite
Entry Level
2+ years expBoys & Girls Clubs of Palm Beach County is a not-for-profit youth development organization dedicated to promoting the educational and vocational growth of youth. They are seeking a Receptionist Administrative Assistant to manage front desk operations and provide comprehensive administrative support to leadership and staff.
Non ProfitSocial MediaEducationCommunities
Responsibilities
Manage front desk operations, serving as the first point of contact for the organization by professionally screening calls, taking messages, greeting visitors, club members, and job applicants
Receive, log and direct deliveries to the appropriate departments in a timely manner
Serve as the primary liaison with office vendors, including copier, janitorial, and shredding services, to troubleshoot issues and coordinate service needs
Manage office recycling processes, including the collection and return of toner cartridges
Retrieve, sort, and distribute incoming mail to appropriate staff. Prepare outgoing mail as requested
Accurately record all income received through the mail on the daily Cash Receipts Log and forward the Deposit Log to the Chief Administrative & Financial Officer (CAFO) for review and approval; distribute electronic copies to the Cash Receipts Email recipients
Type and prepare memos, correspondence, reports, and other documents with a high level of accuracy and attention to detail
Research, calculate, and document all Gifts-in-Kind and submit completed information to the CAFO for processing
Prepare, coordinate, and send donor acknowledgement letters, including CEO thank-you notes, ensuring all acknowledgements are timely, accurate, and error-free; follow-up with staff as needed to obtain required information
Assist with mailing invitations for special events
Organize & Scan Finance Documentation and place in appropriate folder on SharePoint
Prepare Annual Corporate & Advisory Board Dues Invoices annually & General Invoices as needed for CAFO to review. Mail once approved
Update the 211 Directory annually
Qualification
Required
One year certificate from college or technical school; or 2-5 related experience and/or training; or equivalent combination of education and experience
Knowledge of computer software: Excel, Word, Outlook, and Internet. database experience, a plus. Raiser's Edge a plus
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Experience Answering Multi Line Telephone System
Dependable
Ability to Work 40 Hours per Week
Strong communication skills, both written and verbal. Ability to write correspondence. Ability to speak effectively before customers or employees
Strong organization skills
Valid FL Driver license required
Company
Boys & Girls Clubs of Palm Beach County
Boys & Girls Clubs of Palm Beach County is a nonprofit youth development organization providing programs to help children and teens thrive.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Julie Bass
Chief Administrative & Financial Officer
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