NEOGOV · 14 hours ago
Technical Specialist 1 - Document Control Specialist
Nashville, TN
Full-time
Onsite
Mid Level
$69K/yr - $69K/yr
4+ years expNEOGOV is part of the Metropolitan Government of Nashville & Davidson County, seeking a Document Control Specialist to manage building-related documentation for the Department of General Services. This role involves organizing CAD and Revit files, maintaining official floor plans, and ensuring compliance of project closeout documentation.
GovernmentSoftwareHuman ResourcesInformation TechnologyGovTech
Responsibilities
Serve as the official custodian of design and construction documents for all General Services–managed facilities
Organize, review, and archive project closeout documentation, including record drawings, specifications, O&M manuals, warranties, and commissioning documents
Coordinate with project managers, contractors, and consultants to verify completeness and compliance of closeout submittals prior to final acceptance
Coordinate with project managers to ensure record drawings and as-built changes are translated into maintainable AutoCAD files
Assist with field verification and reconciliation when discrepancies exist between record drawings and existing conditions
Establish and maintain consistent drawing standards (layering, naming, scale, annotation) for facility floor plans
Convert consultant-provided drawings into standardized Metro DGS CAD formats and layering standards
Establish and maintain standardized folder structures, naming conventions, and indexing for closeout documents to ensure long-term retrievability
Perform ongoing drafting updates based on renovations, tenant improvements, maintenance projects, and field-verified changes
Assist with field verification and reconciliation when discrepancies exist between record drawings and existing conditions
Develop and maintain clean, simplified floor plan drawings suitable for facilities, operations, emergency planning, and space management use
Support space planning, moves, and operational needs by providing updated floor plan drawings on request
Assist with digitizing and archiving building records for centralized access and long-term storage
Perform drafting to develop and update standardized details for inclusion in design and construction guidelines
Qualification
Required
High School Diploma or equivalent supplemented by job related technical education as described in the position announcement and four (4) years of responsible experience in architectural drafting, document management, or construction project support utilizing AutoCAD
Valid Driver License
Preferred
Post high school degree in Drafting, Architecture, Construction Management, or a related field, or equivalent combination of education and experience
Proficiency in Revit and AutoCAD, including the ability to navigate and update model files
Demonstrated ability to read, interpret, and manage multidisciplinary construction drawings, including architectural, mechanical, electrical, plumbing, and site drawings, for vertical construction projects
Experience coordinating and maintaining architectural, MEP, and site drawing sets as part of construction closeout and facilities record documentation
Knowledge of new construction and major renovation close-out documentation requirements including record documents, O&M manuals, specifications, and warranty data
Familiarity with space management, facilities planning, or building operations use of CAD drawing files
Experience developing CAD standards, templates, or layering conventions for organizations
Benefits
Medical: Choice of two plans; Metro pays 75% of premium
Dental: Choice of two plans; Metro pays for single coverage
Basic Life: $50,000 basic term life coverage; Metro pays 100% of premium
Pension: Formula-driven pension; 100% Metro funded; 10 year vesting for new employees
Paid Family Leave: Runs concurrently with time designated as FMLA leave (up to 30 days)
Longevity: Annual bonus beginning after 5 years of service; increases annually up to 20 years
Work Life/ Employee Assistance Program: Wide variety of counseling, referral and consultation services provided free
Other*: In-line-of-duty injury benefits, AD&D insurance, and Medical Disability eligibility after 10 years with Metro
Paid leave: (Full-time employees)
Vacation: 10 vacation days a year; increasing after 5 years of service (For Non Civil Service departments, contact the department's human resources office)
Holidays: 12 holidays per year (For Non Civil Service departments, contact the department's human resources office)
Sick leave: 12 days of sick leave per year
Other leaves: Judicial leave, military leave, bereavement leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase