Town of Yarmouth · 1 day ago
Division Assistant - Health
South Yarmouth, MA
Full-time
Onsite
Mid Level
3+ years expThe Town of Yarmouth is searching for a Division Assistant to join the Health Division team. The Division Assistant will perform administrative and clerical work to support the operations of the Health Division, including responding to inquiries, maintaining databases, and overseeing Human Services grants and contracts.
Government Administration
Responsibilities
Responding to inquiries from & provides regulatory assistance to the public & Town personnel
Receives fees
Composes correspondence/documentation/minutes
Maintains databases & prepares spreadsheets
Schedules inspections & hearings
Oversees Human Services grants & contracts including processing disbursements, payments, while monitoring reports & the budget
Performing a variety of clerical, bookkeeping & administrative functions
Providing administrative support to the Housing Inspector & Hazardous Materials Inspector
Enters, tracks, & files permits
Receives payments
Completes turnovers
Contacts patrons for appointments & follow up questions
Prepares correspondence
May schedule inspections or prepare & issue permits & licenses as needed
Serves as the Board of Health secretary, which includes attending evening meetings
This position is the primary customer point of contact for the Division
Qualification
Required
High school diploma or equivalent supplemented by training or coursework in office administration or related topics
Three years' office administration experience or any equivalent combination of education & experience
Thorough knowledge of administrative & clerical procedures & systems such as customer service, paper & electronic filing, use of office software
Gains through on-the-job learning, thorough knowledge of the activities & procedures of assigned office & board/committee/commission & how they relate to other town offices
Working knowledge of bookkeeping
Ability to communicate effectively both orally & in writing
Ability to maintain accurate & detailed records
Ability to work effectively under time constraints to meet deadlines
Ability to develop effective working relationships with colleagues & the general public
Ability to organize & prioritize work
Ability to work well independently
Ability & willingness to learn how to use new computer applications
Strong communication, customer service & writing skills
Skill in the use of office software
Keyboarding & bookkeeping skills
Preferred
Associate's degree
Company
Town of Yarmouth
Yarmouth is a town in Barnstable County, Massachusetts, United States on Cape Cod.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase