Dartmouth Health · 22 hours ago
Program Coordinator - GME, Intervent Radiology/Neuroradiology - Hybrid
US-NH-Lebanon
Full-time
Hybrid
Mid Level
3+ years expDartmouth Health is seeking a Program Coordinator for their Graduate Medical Education programs. The Program Coordinator will manage operational and administrative aspects of GME programs, serve as a liaison with trainees and faculty, and ensure compliance with relevant policies and standards.
HealthcareHospitalHealth CareMedical
Responsibilities
Serves as a liaison between the program director, trainees, the GME office and other programs and related agencies.Oversees day-to-day operations of the training program
Manages HR and compliance related requirements for trainees as a delegate for the Program Director
Manages and coordinates trainee rotation schedules (internal and external) and on-call coverage along with all trainee HR and program-specific activities
Manages and monitors compliance with institutional and program policies, and all regulatory accreditation, licensure, and certification requirements for trainees including clinical and educational work hours and educating program faculty and staff as needed
Administers the Residency Management System (MedHub) for the program, including reporting, evaluations, demographics, schedules, goals and objectives
Assists in the development and implementation of new systems, administrative policies and educational strategies for the program(s)
Provides guidance to trainees on program and GME policies and non-clinical aspects of the program
Manages financial tasks related to the program and processes, in collaboration with the program and departmental leadership
Promotes and fosters trainee well-being
Utilizes unique knowledge of ACGME program requirements, policies and procedures to support programmatic compliance and serves as the program’s project manager for ACGME site visits
Together with the Program Director(s), manages residency data contained in the ACGME Accreditation Data System including milestones, surveys, scholarly activity, training sites
Facilitates Program Evaluation, Clinical Competency and other relevant program specific committees
Responsible for tracking and meeting deadlines for internal and external stakeholders including accreditation, specialty board and other regulatory bodies (ACGME, FREIDA, ERAS, GME Track, board requirements, state licensure)
Preparing research, analyzing, managing, and presenting data for the purpose of continuous quality improvement of the program, curriculum effectiveness, and learner tracking and assessment
Manages the programs annual interview process, including marketing via website and social media, records and software management, scheduling, ranking, reporting, and process improvement. Including applicant screening scheduling, day of execution and post interview wraps ups and ranking
Creates and executes graduation activities and off-boarding and verifications for trainees
Participates in trainee remediation to ensure compliance documentation, grievance and due process procedures
Provides program-level administrative support for resident reappointment/promotion
Responsible for orientation planning and execution for new trainees as well as program specific educational retreats
Facilitates and documents remediation and adverse action process with program director and other leadership as needed
In collaboration with the program director, organizing, preparing, and recording faculty development activities
Performs other duties as required or assigned
Qualification
Required
Associate's degree with 3 years of relevant coordination/healthcare experience or the equivalent in education and experience required
Superb communication (written, verbal, cross-cultural, interpersonal) which exhibits diplomacy, leadership and compassion
Comfortable working both independently and as a part of a collaborative team. Able to work with all levels of faculty, administration, and staff
Possess demonstrated leadership and personnel management skills
Passion for lifelong learning and professional development
Strong critical thinking skills. Is engaged and proactive in taking initiative to identify issues and offer solutions
Able to adapt quickly to shifting priorities in work demands and timelines. Possesses excellent organizational skills and is able to prioritize and problem solve
Excellent attention to detail, maintains accurate and complete records and protects sensitive, confidential information at all times
Has demonstrated experience and proficiency with Microsoft Office Suite applications as well as ability to quickly learn new and become proficient in other business software applications that may be used by the department (including scheduling software (QGenda) and residency management software (MedHub)
Attain TAGME Certification after three years of hire
Attain Yellowbelt Certification within one year of hire
Preferred
Prior Graduate Medical Education experience and/or Bachelor's degree preferred
Company
Dartmouth Health
Dartmouth Health is a highly integrated, cohesive healthcare system grounded in outstanding medical expertise.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
K
Kenneth J. Kelliher
Vice President, Supply Chain Division
Recent News
2025-10-22
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