FIRST · 20 hours ago
Roadshow Administrative Assistant
New York, NY
Full-time
Onsite
Entry Level
$60K/yr - $70K/yr
1+ years expFIRST is a leading global brand experience agency serving clients in various industries. The Roadshow Administrative Assistant supports roadshow events by coordinating venue sourcing, managing financial bill backs, and assisting with team scheduling and onboarding.
LifestyleEvents
Responsibilities
Coordinate venue sourcing, site visits, and space bookings, using discretion to support high-profile roadshow events
Oversee financial bill backs, database updates, and client registration to ensure smooth roadshow operations
Support team with venue sourcing
Provide full administrative support to a large team of Roadshow Event Coordinators
Support team with database management (Plan-It) when required for Roadshows
Arrange all bill backs for client accommodation
Attend group events, where required and manage delegate registration
Maintain and update the roadshow team directories for hotel sales, reception, concierge and account services contacts
Schedule hotel site visits and hotel meetings held on-campus
Keep a log of all site visits and attendance at events
Book on-campus conference space and set up dial-ins when required
Manage weekly calendar and distribution
Support with on-boarding new team members
Support team with ad hoc requests/projects
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)
Qualification
Required
1+ year's experience including any relevant internship experience
This role would suit an entry-level graduate or an individual with prior experience working in a corporate environment
A self-starter who is motivated, proactive and always solutions orientated
Attention to detail/accuracy is vital
Ability to multi-task and prioritise
Enjoys working as part of a team and works collaboratively
Competent with Microsoft office, particularly Word and Excel
Good communication skills (verbal and written)
Confident, driven and motivated to succeed
Flexibility to work outside normal business hours as required
Required Travel up to 10%
Preferred
Restaurant/Hotel/Venue background preferred
No Investment Banking/Roadshow experience is required
Benefits
Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
Company
FIRST
FIRST provides world-class event delivery, creative development and technical production for a wide range of clients.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-12-02Acquired
Leadership Team
Maureen Ryan Fable
Group CEO / CEO - Americas
Crista Butler
Senior Talent Acquisition Partner
Recent News
2025-12-02
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