Infosoft, Inc. · 22 hours ago
Executive Administrative Assistant
Bay Point, CA
Contract
Onsite
Mid Level
$27/hr - $29/hr
3+ years expInfosoft, Inc. is seeking an Executive Administrative Assistant to provide high-level administrative and operational support to the Director of Operations and the manufacturing leadership team. This role involves managing communications, coordinating schedules, and supporting departmental processes to ensure efficient day-to-day operations.
ConsultingHuman ResourcesLogisticsInformation TechnologyDelivery
Hiring Manager
Smriti Kumari Singh (Simi)
Responsibilities
Administrative & Office Support
Execute administrative support tasks with minimal supervision, following established policies and procedures
Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency
Manage the Site Director’s calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness
Organize and support meetings—including preparing agendas, taking accurate minutes, and proactively tracking action items
Coordinate business travel arrangements and process travel expenses for site leadership and designated team members
Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping
Provide front-office coverage, including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance)
Research, compile, and prepare reports, presentations, charts, and other documentation as needed
Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices
Assist in managing department purchasing requests, vendor coordination, and cost tracking
Coordinate site tours, audits, and leadership visits; ensure required materials and safety protocols are in place
Plan and support internal/external business-critical events (e.g., town halls, kaizen/5S events, customer tours, trainings)
Coordinate itineraries, logistics, accommodations, registrations, catering, and onsite materials for events and visiting personnel
Support employee engagement initiatives, volunteer activities, recognition programs, and site communications
Assist with receiving and shipping coordination to manage incoming and outgoing mail and packages
Maintain office supplies inventory; oversee service requests for office equipment and meeting spaces
Collaborate with Human Resources on onboarding (badges, workstation readiness, orientation schedules) and other people-related initiatives as needed
Qualification
Required
Associate degree in a related field or equivalent professional experience
3–5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment
Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)
Experience with badge creation/access management systems
Excellent written and verbal communication skills and strong interpersonal abilities
Ability to multitask effectively while maintaining attention to detail
Self-starter with exceptional organizational and time-management skills
Demonstrated discretion, confidentiality, and professionalism
Ability to stand for extended periods as needed
Ability to lift up to 50 pounds occasionally (e.g., event setup, packages)
Preferred
Experience in a manufacturing, operations, or industrial environment
Familiarity with procurement systems (e.g., Ariba, SAP)
Experience supporting cross-functional leadership teams
Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen)
Experience with expense and travel platforms (e.g., Concur)
Company
Infosoft, Inc.
Infosoft is an HR services company focused on recruiting talent and building teams throughout the US market.
201-500 employees
H1B Sponsorship
Infosoft, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (37)
2023 (10)
2022 (14)
2021 (19)
2020 (23)
Funding
Current Stage
Growth StageCompany data provided by crunchbase