City of Philadelphia · 15 hours ago
Skilled Trades Administrative Manager
Philadelphia, PA
Full-time
Onsite
Mid, Senior Level
3+ years expThe City of Philadelphia is a vibrant employer dedicated to inclusion and community impact. They are seeking a Skilled Trades Administrative Manager to provide advanced administrative and project management support within the Skilled Trades Division of Philadelphia Parks and Recreation, focusing on operational efficiency and resource management.
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Responsibilities
Project Coordination: Plan, track, and coordinate multiple maintenance and capital improvement projects involving electrical, plumbing, HVAC, carpentry, and general building trades
Operational Support: Assist with scheduling, work order management, inventory control, and contractor coordination to ensure timely and efficient service delivery
Reporting & Analysis: Compile and analyze operational data; prepare reports on work performance, preventive maintenance, project status, and cost tracking for leadership and City administration
Strategic Initiatives: Support the Deputy Commissioner in developing and implementing short- and long-term plans, performance metrics, and continuous improvement initiatives
Budget & Procurement: Monitor expenditures, assist with budget preparation, capital planning, and procurement processes; ensure compliance with departmental purchasing policies
Communication & Liaison: Serve as a key contact for site managers, contractors, and vendors to ensure coordinated service delivery and effective issue resolution
Compliance & Documentation: Maintain accurate records, project files, and safety documentation; support adherence to applicable codes, regulations, and city policies
Technology & Systems: Utilize Performo and other software to track work orders, manage assets, and generate operational insights
Qualification
Required
Associate's or Bachelor's degree in Facilities Management, Construction Management, Public Administration, Business, or a related field; equivalent combination of education and experience may be considered
Minimum of 3–5 years of experience in facilities operations, construction management, or skilled trades support — preferably in a municipal or public sector environment
Strong project management, analytical, and organizational skills
Proficiency with Microsoft Office Suite and other work order management systems
Excellent written and verbal communication skills; ability to prepare clear, concise, and professional reports and presentations
Knowledge of building systems, trades practices, safety standards, and local codes
Experience working in or with municipal government operations
Clear understanding of Skilled Trades functions and responsibilities
Knowledge of public procurement and budgeting processes
Demonstrated ability to manage multiple priorities and foster collaboration across departments
Commitment to public service, safety, and operational excellence
Benefits
City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
The City offers its employees 8 weeks of paid parental leave.
We offer Comprehensive health coverage for employees and their eligible dependents.
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation, sick leave, and holidays
Generous retirement savings options are available
As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.
Company
City of Philadelphia
Philadelphia is the largest city in the Commonwealth of Pennsylvania, the fifth-most-populous city in the United States.
10001+ employees
H1B Sponsorship
City of Philadelphia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (30)
2024 (13)
2023 (5)
2022 (15)
2021 (13)
2020 (8)
Funding
Current Stage
Late StageLeadership Team
A
Alan Burstein
Chief Surveyor
A
Alba Collazo-Irwin
Chief Deputy
Recent News
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