Fort Bend ISD · 10 hours ago
Executive Assistant III - Athletics
Sugar Land, TX
Full-time
Onsite
Mid Level
3+ years expFort Bend ISD is seeking an Executive Assistant III to provide high-level secretarial and administrative support within the Athletics department. The role involves managing office operations, preparing meeting materials, maintaining financial records, and overseeing clerical staff while interacting with various stakeholders.
Education
Responsibilities
Keep supervisor informed of deadlines and pending items. Organize projects, overseeing the development and dissemination of program materials, special mailings, manuals and training materials. Manage daily office operations
Prepare meeting sites; attend meetings, hearings and conferences to take official minutes
Maintain a high volume contact by telephone, email and in person with employees. Screen telephone callers and drop-in visitors, handle inquires including substantive questions requiring research or technical knowledge or tactfully referring those which can be handled by other offices
Compose routine correspondence and other communications; compile data for questionnaires; maintain control records on incoming correspondence and action documents and follow up on pending actions to ensure timely response or completion of task
Verify accuracy of documents submitted. Maintain the supervisor’s day and night calendars, and schedule certain appointments and conferences without prior clearance; make necessary arrangements for meetings or conferences, including space, time, and participants; prepare replies to general requests and routine letters on varied matters for the supervisor’s signature
Organize and maintain filing systems, according to standard filing procedures, and at times according to local, state or federal guidelines; maintains a log of staff assignments
Prepare requisitions, vouchers, budget forms and other payroll and financial data; maintain and reconcile detailed financial records and requests for payment submitted by appropriate budget accounts; help with preparation and maintenance of department budget
Tabulate and prepare reports of financial and statistical data; gather and compile data for inclusion in the yearly budget; prepare budget requests for the supervisor
Oversee subordinate clerical/ secretarial staff; serve as back-up for other clerks/ secretaries assigned to the office
Qualification
Required
High School Diploma or GED
Minimum of 3 years of clerical experience
Preferred
Associate's Degree
Company
Fort Bend ISD
Fort Bend ISD is an outstanding K-12 public education system.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Bryan Guinn
Chief Financial Officer
Acey Orren Hinds
HVAC OPERATIONS MANAGER
Recent News
Houston Business Journal
2025-01-22
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