OceanFirst Bank · 16 hours ago
Executive Administrative Assistant
Red Bank, NJ
Full-time
Onsite
Mid LevelOceanFirst Bank is committed to fostering an environment of respect, professionalism, and diversity. The Executive Administrative Assistant provides essential support to Senior Management, including managing calendars, coordinating travel arrangements, and handling correspondence.
FinanceBankingFinancial Services
Responsibilities
Performs executive administrative duties with a high degree of accuracy and proficiency, as required by members of Senior Management
Creates, prepares, and distributes various reports, documents, and correspondence as directed by the Executive
Responsible for heavy calendar management for multiple Executives, correspondence, expense reports, and coordinating various events (meetings and travel arrangements, etc.) on behalf of the Executive Management team
Respond to calls and other requests for information and support in a timely, professional and courteous manner
Interfaces directly with other senior executives and their support teams
Coordinates internal and external meetings with team members, taking into account their respective agendas
Ability to create and modify presentations, spreadsheets, and other various documents
Screens and routes incoming telephone calls to assigned executives. Accurately records messages and respond to customer inquiries
Coordinates office services, housekeeping, and record controls as directed by the Executive
Greets and directs visitors to appropriate Officer
Ensures timely distribution and handling of mail as directed by the Executive
Maintains files and update revisions to reference manuals and other such documents as directed by the Executive
Performs other administrative duties as requested
Qualification
Required
Performs executive administrative duties with a high degree of accuracy and proficiency, as required by members of Senior Management
Creates, prepares, and distributes various reports, documents, and correspondence as directed by the Executive
Responsible for heavy calendar management for multiple Executives, correspondence, expense reports, and coordinating various events (meetings and travel arrangements, etc.) on behalf of the Executive Management team
Respond to calls and other requests for information and support in a timely, professional and courteous manner
Interfaces directly with other senior executives and their support teams
Coordinates internal and external meetings with team members, taking into account their respective agendas
Ability to create and modify presentations, spreadsheets, and other various documents
Screens and routes incoming telephone calls to assigned executives. Accurately records messages and respond to customer inquiries
Coordinates office services, housekeeping, and record controls as directed by the Executive
Greets and directs visitors to appropriate Officer
Ensures timely distribution and handling of mail as directed by the Executive
Maintains files and update revisions to reference manuals and other such documents as directed by the Executive
Performs other administrative duties as requested
Strong attention to detail and follow-up skills to keep Executives on track in achieving their goals
Strong technical competencies in spreadsheets and graphics. Expertise in Excel, Word, PowerPoint, and Internet navigation
Excellent interpersonal, written and verbal communication skills; accuracy and attention to detail
Excellent organizational skills with the ability to organize time and resources and to set priorities to accomplish multiple tasks simultaneously
Demonstrate professionalism with the ability to interact well with all levels of internal and external contacts, vendors, and/or outside counsel
Ability to work in team environment to include assisting other support staff with coverage and special projects
Ability to handle confidential information professionally and in accordance with Bank/company policies and procedures
Able to coordinate and manage multiple annual events
Highly motivated and able to perform well under pressure, in a fast-paced environment under tight deadlines
Able to use creativity and critical thinking skills to solve problems and create efficiencies for the Executive Team
Comfortable with and willingness to learn from the Executive Administrative Manager regarding new technologies and developing proficiency in all aspects of the role under the umbrella of efficiency and attention to detail
Ability to think ahead and bring a proactive mindset to the role
Benefits
On-site fitness facility at Red Bank and Toms River headquarter offices
Employee perks & discount programs
Tuition assistance
Incentive compensation program
Professional development opportunities
Company
OceanFirst Bank
OceanFirst Bank is one of the largest regional banks providing financial services throughout New Jersey and in the metropolitan markets of Philadelphia, New York, Baltimore, and Boston.
Founded in 1902
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Linda Blakaitis
Vice President, Asst. Corp. Secty, Executive Asst. to CEO & Chairman
Joseph J. Lebel III
President and Chief Operating Officer
Company data provided by crunchbase