Flatwater Group · 17 hours ago
Administrative Support Assistant
Santa Fe, NM
Full-time
Onsite
Mid, Senior Level
5+ years expFlatwater, Inc. is seeking four Administrative Support Assistants to support the Indian Health Service in Albuquerque. The role involves providing patient-facing administrative support and back-office administration to maintain smooth daily operations across multiple departments.
Information TechnologyLogisticsProfessional Services
Responsibilities
Correspondence Management: Receives, routes, and tracks incoming and outgoing materials, including controlled or routine correspondence, reports, and memoranda
Office Automation: Prepares documents such as forms and reports using office automation; this includes creating technical material, graphs, and charts, and entering data into established tracking systems
Scheduling and Coordination: Manages appointment and meeting schedules for the Director and senior staff, coordinates conference room bookings, attends meetings, and prepares minutes
Visitor and Caller Assistance: Serves as the first point of contact for visitors and callers, responding to general inquiries and resolving procedural questions
General Administration: Performs tasks such as purchasing supplies according to guidelines, maintaining filing systems, and assisting with staff travel documents
Personnel Support: Coordinates orientation for new staff and contractors, tracks required training, and assists with the preparation of travel requests and vouchers for new employees
Security Processing: Responsible for taking fingerprints and ensuring investigation documents are completed and forwarded for background checks
Timekeeping: Performs timekeeping duties using the ITAS system for the health center
Qualification
Required
Candidates must demonstrate proficiency in Microsoft Word, Excel, and Teams
Required skills include database and file management
Basic financial literacy
Event coordination
Logistics management
The role also requires the ability to work effectively with multicultural patients and interpreters
Additionally, the services of a qualified typist are required for office automation duties
The position requires a High School Diploma or GED, with proof provided prior to assignment
Provide documentation detailing at least five years of experience in the placement or performance of Administrative Support Assistants for projects of similar size and scope
Personnel must undergo a successful criminal history background investigation and character investigation as required by Public Law 101-360
Successful completion of fingerprinting is required prior to starting services
Must provide documentation of immunity or vaccination for Measles, Mumps, Rubella, Hepatitis B, Varicella, Influenza, and Pertussis
A TB test within the last 12 months is also required
Must complete training in Protecting Children from Sexual Abuse, Trauma-Informed Care, and Information System Security Awareness (ISSA)
Contractors may be required to rotate between the primary facility and satellite clinics
Personnel must possess a valid driver's license as they may be required to operate Government-Owned (GSA) vehicles
Company
Flatwater Group
Flatwater Group offers professional support, logistics, and managed print services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase