Civic Committee of the Commercial Club of Chicago · 7 hours ago
Accounting Assistant
Chicago, IL
Full-time
Hybrid
Entry Level
$55K/yr - $55K/yr
1+ years expThe Civic Committee of the Commercial Club of Chicago is focused on improving the Chicago region through leadership and policy recommendations. The Accounting Assistant will support the finance and accounting functions by performing clerical, bookkeeping, and administrative tasks, ensuring accurate financial processing and compliance with regulations.
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Responsibilities
Support Accounting Director with monthly financial reporting materials for program staff, including reports and details helpful in the review and analysis of financials
Prepare and post journal entries, as instructed
Enter vendor invoices into accounting system
Ensure proper coding and approvals are in place
Support vendor onboarding and maintenance in accounting systems
Under the supervision of the Accounting Director, assist with the proper recordkeeping and processes for the AMEX Corporate credit card
Liaise with membership and fundraising on invoices sent to members or donors
Assist Accounting Management with cash receipt management and recordkeeping, including recording incoming deposits, researching, etc
Assist Accounting Director and Manager with receivable tracking for dues, pledges, misc. A/R, etc
Perform some data entry of payroll changes under the direction of the HR Manager
Working closely with the HR Manager, assist with onboarding paperwork and payroll deductions for benefits
Act as a resource to new hires for onboarding process, including for HRIS system, bill.com and other systems
Reconcile monthly bank and credit card accounts
Reconcile other accounts under the direction of the Accounting Director and Manager, including Payroll Liabilities, Accounts payable, etc
Enter journal entries under the direction of the Accounting Director and Manager, including vacation accrual, etc
Assist SVP with Lobbying communications, registrations, and recordkeeping, including bi- monthly filing of Lobbying Exp reports with SOS, quarterly BOE filings, and annual registrations
Maintain accurate digital and paper files for all financial documents
Organize and maintain documentation for audits (e.g., grant records and receipts)
Support audit requests with document retrieval and formatting
Assist with audit and tax preparation for the financial audits, 401k audit, and Form 990s
Manage and complete deadlines for legal and insurance filings including SOS Annual reports, Business Licenses, Census reports, Business Insurance, etc
Help gather backup documentation for financial reports and grant claims, including for P33 benefit records
Responsible for maintaining vendor and customer information, including W9s, for all databases, including in bill.com
Assist with filing, scanning, and digital archiving of financial documents, other than audits and grants noted above
Where necessary, work with Office Coordinator for on-going postage needs and record-keeping
Provide administrative support to Accounting, HR, and IT teams, including meeting scheduling
Qualification
Required
An associate or bachelor's degree is preferred; candidates with equivalent experience are also encouraged to apply
1–2+ years of experience in bookkeeping, accounting, or administrative finance role
Experience using accounting or database systems to enter, manage, or verify financial data, along with the aptitude to learn new systems quickly
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint, Teams) and internet search tools
Highly effective organizer with keen attention to detail
Exercises a high level of discretion and maintains confidentiality at all times
Strong time management, with the ability to perform and prioritize multiple tasks seamlessly and independently
Able to manage numerous requests and deliverables simultaneously in an environment with multiple and shifting priorities
Integrity and Confidentiality: Maintains strict confidentiality and demonstrates honesty and professionalism when handling financial information
Teamwork and Responsiveness: Provides friendly, service-oriented support and works effectively in a fast-paced team environment while remaining capable of working independently
Attention to Detail: Completes tasks accurately and thoroughly, carefully reviewing information to prevent errors
Data Accuracy and Problem Identification: Ensures precise data entry and proactively identifies issues, offering practical, solutions focused recommendations
Preferred
Non-profit experience is beneficial
Benefits
The Club offers a competitive benefits package, subject to specific policy eligibility guidelines.
Company
Civic Committee of the Commercial Club of Chicago
The Civic Committee works with business leaders, public officials, and other civic organizations on game-changing initiatives to promote the social and economic well-being of our region.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase