Boys & Girls Clubs of Central Florida · 17 hours ago
Administrative Program Coordinator
Administrative Service Center, Orlando, FL, US
Full-time
Onsite
New Grad, Entry Level
$19.50/hr - $21/hrBoys & Girls Clubs of Central Florida is dedicated to supporting youth development programs, and they are seeking an Administrative Program Coordinator to provide essential administrative and program support for their middle school programming. This role involves managing correspondence, reports, and database administration while ensuring compliance across multiple club sites.
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Responsibilities
Prepare professional correspondence, reports, and documents as requested by the Director and Assistant Director, ensuring accuracy and adherence to established organizational formats
Proofread and edit all materials for accuracy, clarity, and consistency prior to supervisory review and signature
Perform general administrative support duties, including answering emails and phone calls, responding to requests, taking messages, and escalating questions to appropriate staff
Maintain and update master records, including Club/School site addresses, contact information, staff and volunteer contact lists, school principals, and community partner directories
Update data records in Salesforce (My Club Hub) systems for all Middle School Club sites
Update and maintain organization fact sheets and disseminate information to club staff, volunteers, members, school principals, and community partners as instructed
Maintain website club location listings and update basic site information to ensure accuracy and current data
Coordinate and schedule club site visits for the Director and Assistant Director to support compliance with grant requirements, program standards, and organizational policies
Provide administrative support for the planning and implementation of special programs and events that benefit middle school programming and the After School Zone
Assist with collecting, organizing, and tracking compliance documentation, reports, and other program-related information as directed by the Director and Assistant Director
Perform site-based administrative tasks, including the pickup and delivery of supplies, materials, and equipment (such as employee school vendor badges) to club locations, to ensure smooth program operations
Serve as a back-up for club program staffing coverage as needed
Monitor supply inventory and maintain an inventory and asset log
Order and purchase supplies as needed, following organizational procedures and authorization requirements established by the Directors
Track supply usage and maintain inventory records to ensure adequate stock and cost efficiency
Participate in middle school program meetings to provide administrative updates, support planning efforts, and coordinate across all sites
Serve as a point of contact between Directors, site coordinators, and community partners to ensure clear communication and operational alignment
Perform other related administrative and program support duties as requested by supervisors
Qualification
Required
High School Diploma or equivalent; Associate degree, or enrolled college student preferred
Strong attention to detail, with a passion for data accuracy and process integrity
Technologically proficient; advanced comfort with CRM systems, Microsoft Office Suite (Excel, Outlook, Word)
Strong written and verbal communication skills
Ability to manage multiple projects with confidentiality, organization, and professionalism
Proven ability to work collaboratively across teams and effectively support system users
Enthusiasm to grow as a nonprofit professional, while proactively seeking opportunities for efficiency and improvement
Reliable transportation and valid driver's license, good driving record, with appropriate insurance coverage for site visits and supply deliveries
Commitment to the mission, vision, and values of Boys & Girls Clubs of Central Florida
Preferred
Prior experience in an administrative or program coordination role preferred
Familiarity with Salesforce or other nonprofit CRM platforms helpful (training provided)
Familiarity with nonprofit or youth-serving organization operations is beneficial
Company
Boys & Girls Clubs of Central Florida
Boys & Girls Clubs of Central Florida serves nearly 13,000 children between the ages of 6 and 18 each year.
Founded in 1944
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jamie Merrill
President & CEO
Sarah Johnston
Chief Development Officer
Recent News
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