C3EL · 9 hours ago
Operations Support Analyst
Tampa, FL
Full-time
Onsite
New Grad, Entry Level
0+ years expC3EL is seeking an Operations Support Analyst to provide administrative and operational support to their Project Management Office, Finance, and Quality teams. This entry-level position involves procurement processing, accounts payable functions, and project financial tracking, with a focus on compliance and continuous improvement processes.
Information Technology
No H1B
U.S. Citizen Only
Responsibilities
Process approved purchase requests; create and issue purchase orders in Unanet while ensuring documentation completeness and compliance with internal controls
Maintain procurement tracking logs; monitor vendor acknowledgments, shipping status, and delivery timelines; escalate discrepancies using structured problem-solving techniques
Assist in preparation of technical and cost proposals by compiling engineering inputs, formatting proposal documentation, and populating material cost data
Update project tracking tools and Estimate at Completion (EAC) documentation to support accurate forecasting and margin visibility
Coordinate travel approvals and bookings aligned with project budgets; maintain proper documentation and traveler profiles
Establish and maintain vendor records in Unanet, including collection and review of required tax documentation (W-9/1099 compliance)
Accurately enter vendor invoices and executive expense reports; ensure proper project and GL coding and adherence to documentation standards
Communicate with vendors and internal stakeholders to resolve discrepancies and maintain timely processing
Maintain organized, audit-ready financial documentation in accordance with company policy and internal controls
Support compliance with C3EL’s ISO 9001:2015-certified QMS, including documentation control and preparation for annual surveillance audits
Assist with development, revision, and standardization of SOPs, templates, and controlled quality records
Conduct documentation reviews of project and departmental deliverables to verify alignment with approved procedures
Track corrective actions and support continuous improvement initiatives through structured, data-informed analysis
Qualification
Required
U.S. Citizenship
0–3 years of experience in business operations, project support, finance, or administrative roles
Strong attention to detail and ability to maintain documentation standards and compliance requirements
Demonstrated problem-solving and critical thinking skills
Strong written and verbal communication skills with ability to engage internal and external stakeholders professionally
Proficiency in Microsoft Office Suite, particularly Excel; familiarity with Google Workspace and CRM/ERP systems
Ability to manage multiple priorities in a deadline-driven environment
Preferred
Experience with Unanet or similar ERP/accounting systems
Familiarity with government contracting environments
Exposure to ISO 9001 or quality management systems
Lean Six Sigma Yellow Belt certification or coursework in structured process improvement methodologies
Experience supporting procurement, accounts payable, or PMO functions
Bachelor's degree in Business, Finance, Operations, Supply Chain, or related field preferred; equivalent professional experience will be considered
Company
C3EL
C3EL is a Uniquely-Qualified Defense Company, with Engineers, Technicians, Logisticians, and supporting staff.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Laura Hoernig
Chief Executive Officer
Recent News
Company data provided by crunchbase