Marshall University School of Pharmacy · 18 hours ago
Administrative Assistant — Advancement Services and Development
Huntington, WV
Full-time
Onsite
Entry Level
$45K/yr - $50K/yr
2+ years expMarshall University is a public comprehensive university with a rich history and commitment to educational excellence. The Administrative Assistant provides high-level administrative assistance to the Vice Presidents of Advancement Services and Development, supporting the operational duties of the Foundation.
Higher Education
Responsibilities
Assists the Vice Presidents by performing routine to complex administrative and operational tasks
Exercises sound judgement to plan and organize their work to provide support-type services to the Vice Presidents and their teams, enabling them to prioritize and address their responsibilities
Addresses inquiries, requests and decision-making using established protocols, guidelines, and/or policies; addressing non-routine matters may require consultation with the Vice Presidents and/or members of their teams
Works using self-starting initiative, without the need for detailed instruction or supervision to perform essential function of the position
Serves as the Vice Presidents’ representative to internal and external parties by answering phone calls and responding to emails and taking messages
Prepares agendas and organizes/schedules meetings and events that require judgement in determining and prioritizing activities to meet desired results
Creates, modifies and maintains PowerPoint presentations and reports
Prepares correspondence, emails, and routine documents; maintains department files and databases
Performs data entry and approval duties related to contact reports, timesheets, requisition submissions, and data-based reporting, among others
Uses project management software to create, manage, track and report on projects identified by the Vice Presidents
Orders supplies and sorts/distributes/circulates mail, as needed
Makes travel arrangements for Vice Presidents and prepares/submits associated expense reports
May supervise graduate assistants, work study students, and/or volunteers
Performs other duties as required or assigned
Complies with all Foundation Policies and Standards
Qualification
Required
Associates degree or vocational school training combined with a minimum of two years' experience performing the essential job functions or related duties
Minimum of two years' experience performing the essential job functions or related duties
Required Experience may be substituted by a minimum of four years of relevant work experience
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and internet-based collaboration tools
Periodic evenings and weekend work to fulfill the essential job functions
Preferred
Bachelor of Arts degree in a related field
Administrative experience in higher education, foundation, or non-profit organization
Detail-orientation with a high level of accuracy
Ability to work independently in a fast-paced environment
Demonstrated ability to handle confidential information with discretion
Software Experience: Banner
Benefits
Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.
Company
Marshall University School of Pharmacy
At Marshall University School of Pharmacy, our mission is to prepare future pharmacists who can meet the unique healthcare needs of patients in the 21st century.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase