The California State University · 11 hours ago
Master's Program - Administrative Support
San Jose, CA
Full-time
Onsite
Entry Level
$4,047/mo - $5,896/mo
2+ years expThe California State University is seeking a detail-oriented professional to provide administrative support for the Master’s programs in Nursing. The role involves managing student admissions, coordinating clinical placements, and maintaining program logistics and regulatory reporting.
EducationHigher EducationUniversities
No H1B
Responsibilities
Provide administrative support for the Master’s Nursing programs, including admissions, student records, and program communications
Respond to prospective student inquiries and assist with recruitment activities and events
Coordinate clinical placements and maintain required documentation and contracts
Schedule meetings, classrooms, and program events, including onsite weekend sessions
Maintain databases and ensure student compliance with program and regulatory requirements
Support program evaluation, reporting, and accreditation documentation
Order supplies and assist with budget-related tracking and processing
Qualification
Required
Completion of a high school program, technical/vocational program, or their equivalents
Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position
Ability to communicate with constituents in a professional and respectful manner
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
Ability to draft, compose and appropriately format correspondence and standard reports
Ability to handle a high volume of tasks and demands including multiple projects simultaneously
Ability to handle multiple work priorities, organize and plan work and projects
Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
Ability to perform standard business math, track financial data and make simple projections
Ability to work independently and as part of a team and handle multiple priorities, organize and plan work and projects
Excellent computer skills, including but not limited to Microsoft Office Skills and development of PDF forms
Experience handling confidential and sensitive matters
Experience to be fully functional in all technical aspects of work assignments
Knowledge of money handling procedures
Must be able to work on weekends for onsite classes
Strong organization skills to keep track of programs and activities within the department
Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling
Typhon Group Database administrator training
Working knowledge of budget policies and procedures
Preferred
Bachelor's degree in business management or related field
Minimum of three (3) years of full-time experience in administrative support or related field
Demonstrated project management skills
Demonstrated computer skills and applications
Demonstrated experience with oral and written interpersonal skills
Benefits
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.
Company
The California State University
The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$8.85MKey Investors
DensoNational Endowment for the Humanities (NEH)Dale Carlsen
2024-10-30Grant
2023-01-10Grant· $0.15M
2018-10-26Grant· $2.7M
Leadership Team
Steve Relyea
Executive Vice Chancellor and Chief Financial Officer
Recent News
2025-12-19
East Bay Times
2025-12-10
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