ABM Industries · 1 day ago
Adminstrative Assistant
Santa Clara, CA
Full-time
Onsite
New Grad, Entry Level
$38/hr - $40/hrABM Industries is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to ensure efficient operation of the office. The role involves managing schedules, handling communications, overseeing payroll, and assisting with staff benefits and onboarding.
ConstructionHome ServicesFacilities Support ServicesFacility ManagementJanitorial Service
Responsibilities
Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit correspondence, reports, and presentations
Answer and direct phone calls; respond to emails promptly
Maintain filing systems (electronic and physical) and ensure data accuracy
Oversee daily employee time keeping system to ensure staff are clocking in/out correctly and assisting with pay inquiries
Process all staff and vendor on-boarding request from start to finish
Assist staff with general HR inquiries by assisting them in opening HR tickets
Order and maintain office supplies and equipment
Assist with travel arrangements and expense reporting
Support planning and execution of meetings and company events
Handle confidential information with discretion
Perform other administrative tasks as assigned
Qualification
Required
High school diploma or equivalent; associate or bachelor's degree preferred
Proven experience as an administrative assistant or in a similar role
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Outlook)
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Attention to detail and problem-solving skills
Preferred
Experience with scheduling tools and office management software
Basic knowledge of bookkeeping or expense tracking
Ability to multitask and prioritize effectively
Benefits
ABM offers a comprehensive benefits package.
Company
ABM Industries
ABM Industries is a facility management company that offers airport shuttles, wheelchair assistance, and janitorial services to businesses.
Founded in 1909
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$2.2B2025-02-27Post Ipo Debt· $2.2B
1978-01-13IPO
Leadership Team
Scott Salmirs
President and CEO
Rene Jacobsen
EVP & Chief Operating Officer
Recent News
2026-01-22
2026-01-16
2026-01-06
Company data provided by crunchbase