Burns & McDonnell · 16 hours ago
Assistant Project Specialist - Kansas City
Kansas City, MO
Full-time
Onsite
Entry Level
2+ years expBurns & McDonnell is a leading engineering, architecture, and construction firm, and they are seeking an Assistant Project Specialist to provide administrative support to project management teams. The role involves coordinating various project-related tasks, ensuring compliance with project requirements, and facilitating communication among stakeholders.
ConstructionConsultingHuman ResourcesArchitecture & DesignArchitecture
Responsibilities
Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution
Assist with identifying, entering, monitoring, and analyzing the progress of key project needs, deliverables and milestones for the project team using internal software, and support the presentation of monthly progress reports covering action items and progress updates
Plan, coordinate and facilitate on-site and off-site meetings
Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner
Assist with various forms of data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs
Assist with entering project scheduling information
Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team
Assist with evaluating pre-mobilization safety forms and implementing a file management system to monitor project compliance
Assist with evaluating and publishing site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy
Assist with creating new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership
Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance
Update SOP’s, train, and mentors new EO’s and CWK’s on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company
Resolves questions regarding the project; research and provide appropriate answers
Performs other duties as assigned
Complies with all policies and standards
Qualification
Required
Bachelor Degree in business, accounting, communications, construction management or related degree required
Associate Degree and 2 years of experience required
High School Diploma/GED and 4 years related experience required
Ability to work independently, think creatively and analytically and make quick and sound decisions
Strong problem-solving skills
Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks
Demonstrated ability to communicate with all levels within an organization
Ability to track and follow up on multiple items with various timelines
Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required
Preferred
Experience with one or more cost management systems preferred
Basic knowledge of Sharepoint, customer relationship management software and Microsoft Teams preferred
Company
Burns & McDonnell
Burns & McDonnell is an engineering design firm and it provides engineering, architecture, construction, and consulting services.
10001+ employees
H1B Sponsorship
Burns & McDonnell has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (96)
2024 (105)
2023 (105)
2022 (118)
2021 (62)
2020 (49)
Funding
Current Stage
Late StageLeadership Team
Leslie Duke
Chief Executive Officer
Alissa Schuessler
Chief Financial Officer
Recent News
2026-02-03
Company data provided by crunchbase