Augusta University · 13 hours ago
Office Specialist
Augusta, GA
Full-time
Onsite
Entry, Mid Level
3+ years expAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. The Office Specialist plays a vital role in assisting Georgia War Veterans Nursing Home to mitigate financial risks and ensure compliance with various policies, while managing supplies, inventory, and communication with various departments.
Higher Education
Responsibilities
Receives all incoming supplies and equipment orders; checks condition and for possible discrepancies; stores/distributes items; prepares receiving documents indicating quality, quantity, and description
Loading/Unloading of incoming/outgoing materials and supplies and equipment
Check delivery receipts with purchase orders; records items received
Delivers supplies/equipment throughout facility and off-site
Assists with the design, creation, edits and publishing of the monthly newsletter as needed
Receives (packing/loading/unloading) residents personal belongings; completes inventory paperwork and files appropriately; maintains orderly location of stored items; pulls/packages/updates paperwork accordingly for items requested from inventory
Serves as back up to Office Assistant and other Business Office positions as required; including, but not limited to, regular coverage of: Reception duties, Copying/Filing, Parking Decals, Expense Spreadsheet(s)/Tracking
Completes resident inventory at the time of discharge; stores belongings in resident storage; maintains inventory of resident storage
Labels all incoming equipment with proper identification numbers; Maintains items descriptions and corresponding location; Prepares paperwork for salvage or transfer of equipment; Works with IT, Administrative Assistant, Director of Maintenance, vendors, and other AU parties as needed regarding equipment throughout facility
Take items to salvage/storage as needed
Responsible for training of Business Office staff in all aspects of the duties performed by Office Specialist including receiving and inventory; monitors performance during training
Perform other job duties as assigned
Assists Director of Business Services with assigned projects and other duties as assigned
Serves as backup for other Business Office positions as needed
Qualification
Required
Associate's degree from an accredited college or university in a related field
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience
Preferred
Graduation from an accredited college or university with a Bachelor's degree in Secretarial Science or Business Administration; supplemented by excellent written and verbal communication skills; five to six years administrative experience allowing for progressive responsibilities in a medical/dental office setting
Previous experience in accounting, bookkeeping, or accounts receivable position
Strong personal initiative, organizational abilities, flexibility, and the ability to work independently
Benefits
Health insurance
Dental insurance
Life insurance
Teachers Retirement System (or Optional Retirement Plan)
Earned vacation time
Sick leave
13 paid holidays
Tuition Assistance Program
Company
Augusta University
Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Stephen Wertz
Vice President for Foundations & CEO, Augusta University Foundation, Inc.
Heather Roszkowski, DSc
A/VP of Cyber Defense & Enterprise Chief Information Security Officer
Recent News
http://www.zdnet.com/
2024-04-30
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